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University of Florida
Purchasing AssistantUniversity of Florida • Gainesville, FL, United States
No longer accepting applications
Purchasing Assistant

Purchasing Assistant

University of Florida • Gainesville, FL, United States
17 days ago
Salary
$17.50 hourly
Job type
  • Full-time
Job description

Purchasing Assistant

Classification Title: Purchasing Assistant

Classification Minimum Requirements: High school diploma or equivalent and one year of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Job Description:

  • Daily Purchasing Duties
  • Receive, research, process, and fulfill new order inquiries and requests
  • Investigate and reconcile outstanding orders
  • Employ proactive cost-savings initiatives
  • Communicate, coordinate, and cooperate with internal and external contacts
  • Use online and customized software applications
  • Follow University and State buying policies, protocols, and regulations
  • Provide exceptional customer service
  • Long-Range and Situational Duties
  • Establish and manage maintenance contracts
  • Liaise with suppliers and representatives
  • Support customers in their use of procurement systems
  • Find alternatives for regularly stocked commodities
  • Collaborate with CVM fiscal teams
  • Assist with budgetary quotes
  • Audit buying patterns for efficiency and effectiveness
  • Interpret, explain, and apply complex policies and procedures
  • Research, identify, evaluate, support, and resolve discrepancies
  • Complete training requirements
  • Analyze and Reporting Duties
  • Yearly Purchase Order reviews and recommendations for new Purchase Orders
  • Purchasing trends
  • Annual audit requirements
  • Departmental spending trends
  • May have to operate a state vehicle over limited distances
  • Other duties as assigned

Expected Salary: $17.50 - $19.00 / hour

Required Qualifications: High school diploma or equivalent and one year of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience. A valid Driver's License is required.

Preferred:

  • Proven excellence and experience in procurement.
  • Proven excellence in customer service.
  • Knowledge of accounting principles and their applications.
  • Knowledge of medical and scientific products and their applications.
  • Knowledge of State, UF, and College regulations, policies, and procedures.
  • Strong internal initiative, problem-solving, and interpersonal skills.
  • Good public relations skills.
  • Ability to communicate effectively and courteously, both written and verbally, and work with the public tactfully and courteously.
  • Ability to plan, organize, and coordinate work assignments.
  • Ability to use MS Office and fiscal-based applications.

Special Instructions to Applicants: In order to be considered, you must upload your cover letter, resume, and list of references. This position is eligible for Veteran's preference. If you are claiming Veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information. Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No

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Purchasing Assistant • Gainesville, FL, United States

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