Human Resource Personnel Specialist 1.0 FTE

Personnel Specialist

Perform a wide variety of duties as determined by the Chief of Human Resources, including, but not limited to, completing federal, state, and district reports; maintaining district-wide databases; processing certification and salary information; managing Human Resources financials; and performing other duties as assigned.

Essential Job Functions

• Assist the Chief Human Resources officer in compiling information for the federal, state, and district reports (i.e., EEO-5, LEAD, Board Agendas)
• Coordinate the planning and implementation activities of the personnel services component of automated data management systems (i.e. MUNIS/ERP, PowerSchool).
• Perform personnel and clerical duties related to administrator applicants and hiring process; personnel meetings, scheduling, tracking and follow-up; scheduling and assisting Director in the planning of retention and leadership growth programs (i.e. Aspiring Leadership Program 2, New Administrators' Mentorships Program, New Administrators' Orientation).
• Administer and monitor personnel procedures in accordance with employee agreements including new hires, transfers, assignments, and returns from leave.
• Communicate with applicants, employees, school principals and other supervisors regarding personnel matters including salaries, certification, retirement, evaluations and application status.
• Provide information and assistance to District personnel, staff and the public regarding a variety of personnel matters such as position vacancies, personnel regulations, open records requests, policies and procedures.
• Maintain employment and other personnel records regarding administrators and staff on memorandum of agreements, including timely and accurate updating of electronic applicant and employee databases.
• Distribute, receive, record and maintain files on administrative job applications, transcripts, fingerprints, examinations, credentials and other information, review for completeness and compliance, schedule necessary interviews and appointments.
• Works with the Director on orientation for new administrators and provides necessary information; assists in the completion of necessary documentation; process salary placement forms making changes as required.
• Prepare, update, maintain and process a variety of forms, reports, bulletins, records, schedules, lists and files according to established policies, procedures, regulations; verify and post information as necessary to assure completeness and accuracy.
• Provide statistical information as requested by the Chief Human Resources officer.
• Compose letters, memoranda, lists and other materials according to established procedures.
• Order and maintain office supply inventories, orientation materials, workshop materials, and other materials for projects as directed by the Director.
• Maintains Human Resources payroll records and files.
• Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.
• Performs other duties as assigned.
• Maintains regular attendance.

Knowledge and Abilities

Knowledge of:

• District personnel policies and procedures.
• Personnel office methods, practices and procedures.
• District organization, operations, policies and objectives relating to personnel activities.
• Applicable sections of State Education Code and other applicable laws regarding assigned personnel activities.
• Record-keeping techniques.
• Operation of a computer terminal and other office equipment.
• Oral and written communication skills.
• Telephone techniques and etiquette.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Interpersonal skills using tact, patience and courtesy.

Ability to:

• Interpret, apply and explain District policies, procedures, rules and regulations regarding classified and certified personnel.
• Perform a variety of specialized and technical duties concerning the employment of classified, certified and administrative personnel.
• Maintain personnel records, files and prepare related reports as requested.
• Learn and apply rules and regulations involved in assigned activities.
• Learn and apply applicable sections of State Education Code and other applicable laws.
• Maintain the security of confidential materials.
• Appropriately apply personnel rules and related procedures.
• Determine appropriate action within clearly defined guidelines.
• Communicate effectively both orally and in writing.
• Maintain records and prepare reports.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and timelines.
• Work independently with little direction.

Qualifications

Education and Experience:

• High school diploma or G.E.D. Certificate
• Associate degree and three years of experience in a comparable position including maintaining electronic databases (preferred)

Licenses or Certifications:

• N/A

Special Requirements: Must take all required clerical assessments and earn a passing score.

Physical Demands

• Work is performed while standing, sitting and/or walking.
• Requires the ability to communicate effectively using speech, vision and hearing.
• Requires the use of hands for simple grasping and fine manipulations.
• Requires bending, squatting, crawling, climbing, reaching.
• Requires the ability to lift, carry, push or pull light weights, up to 30 pounds.