Coordinator, Special Events

Job Details

Description

About Us:

vineyard vines is a highly successful, privately held, American clothing and accessory retailer founded in 1998 on Martha's Vineyard by brothers, Shep and Ian Murray. With Shep & Ian still at the helm today, vineyard vines has experienced exponential year-over-year growth and now operates over 120 retail locations including an outlet division, a successful e-commerce business, a domestic distribution center, and an expanding corporate headquarters. In addition, vineyard vines is carried in major department stores such as Nordstrom and Bloomingdales as well as numerous specialty boutiques across the US.

vineyard vines was founded on a state of mind that Every day should feel this good. You don't need to be on a beach, by the ocean, or on vacation to have "Every day should feel this good" moments. It's a state of mind that we all experience, and one where everyone is invited. At vineyard vines, we don't live an #EDSFTG life away from our desks - we bring it to work with us, too.

In our stores, at our Harbor Drive headquarters, or working remotely, our company culture is fun, encouraging, and welcoming to all. We work hard and play harder, and we never take ourselves too seriously. And while we have many company goals, our number one priority is making vineyard vines a great place to work for all employees. Our team is our family, and we'd never have grown to where we are today without them. We're committed to building an inclusive team across all channels, departments, and stores within our community. We hope you'll join us and see what the smiling pink whale is all about.

Overview:

At vineyard vines, Every Day Should Feel This Good® is more than our tagline—it's the experience we strive to create in every interaction with our customers, partners, and communities.

As Coordinator, Special Events, you will support the planning and execution of vineyard vines' experiential marketing and event portfolio. Reporting to the Manager, Special Events, you will help coordinate logistics, vendors, guest experiences, and administrative functions that ensure every event runs seamlessly.

This is an excellent opportunity for an organized, detail-oriented professional looking to build a career in experiential marketing and brand events.

Key Responsibilities:

Event Coordination

• Support planning and execution across a variety of events, including:

  Retail openings

  Collection launches

  Influencer events

  Brand activations

  Press events

  Wholesale meetings

  Executive events

  Community partnerships

  Consumer experiences

• Assist with onsite event setup, registration, hospitality, guest management, and breakdown.

Logistics Management

• Coordinate event logistics including:

  Venue communication

  Travel arrangements

  Shipping and receiving

  Vendor scheduling

  Equipment rentals

  Catering coordination

  Transportation

  Hotel accommodations

  Event materials

  Product and gifting fulfillment

• Maintain detailed project timelines and checklists.

Administrative Support

• Manage purchase orders, invoices, contracts, expense tracking, and event documentation.
• Maintain vendor databases, contact lists, event calendars, and production files.
• Prepare meeting agendas and distribute event recaps.

Guest Experience

• Support guest list management, invitations, RSVP tracking, seating assignments, credentialing, and check-in.
• Coordinate event gifting and hospitality details to ensure a premium experience.

Cross-Functional Support

• Partner with Marketing, Creative, PR, Retail, Ecommerce, Wholesale, and other teams to coordinate event assets and deadlines.
• Help ensure all event materials are delivered accurately and on time.

Event Reporting

• Compile attendance reports, vendor feedback, event photography, social content, and post-event summaries.
• Track project timelines and assist with reporting on event performance.

What You Bring:

• 1–3 years of experience in events, marketing, hospitality, public relations, or a related field (internships included)

• Strong organizational and multitasking skills

• Exceptional attention to detail

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office and project management tools

• Ability to manage multiple priorities in a fast-paced environment

• Positive, collaborative attitude and willingness to support onsite event execution

• Flexibility to travel and work evenings and weekends as needed

Every Day Will Feel This Good Because:

• We have a fun-spirited entrepreneurial culture filled with truly “good” people
• We offer a generous employee discount so you can rep our lifestyle on-and-off the boat
• We offer a competitive salary package, 401-K, commuter benefits, and paid-family leave, health savings, flex spending accounts, life & disability insurance
• We have an onsite gym as well as health & financial wellness programs to keep you active
• We offer 2 summer Fridays to take off in addition to a competitive vacation policy & holiday calendar