Multi-Parish/School Accountant - Level III

Multi-Parish/School Accounting Department Assistant

Under the direct supervision of the Manager of Multi-Parish/School Accounting Department who is in direct communication with the Pastor/Principal of participating location(s) and in accordance with established policies and procedures, assists with the stewardship of the physical, financial and personnel resources of the parish. The MPSA values the organization and responsible management of resources and helps the Church fulfill its mission and purpose.

General

• Maintains calendar listing meetings, appointments, workshops, seminars, conferences, etc.
• Working knowledge of Generally Accepted Accounting Principals (GAAP) and fund accounting including internal controls
• Assures internal controls are followed and evaluate effectiveness
• Maintains a good working relationship with co-workers
• Maintains confidentiality of all materials
• Demonstrates attention to detail
• Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations
• Works within the approved budgets, develops and implements cost saving measures, conserves organizational resources
• Works with integrity and ethically; upholds values of the Church
• Undertakes self-development activities, seeks increased responsibilities, displays original thinking
• Reacts well under pressure
• Participates in regular staff meetings as directed by Manager
• Ability to troubleshoot computer software related issues
• Must have a reliable means of transportation, proof of financial responsibility, must provide a copy of their valid Driver's license and proof of personal automobile insurance
• Other related duties as assigned

Financial

• Ensure that payroll process is completed and processed
• Tracking of benefit days, if applicable
• Assist with preparing annual inventory, if needed.
• Assist with preparing self-grading report, if needed
• Prepares Quarterly-Annual Report to Pastor, Finance Committee, Parishioners, and Chancery Offices.
• Maintains proper vendor records for each assigned location for 1099 and insurance purposes.
• Assists with evaluating quotes from equipment providers and submission of Vendor Contracts and Leases to Diocesan Risk Manager for review.
• Assists Parish/School, if necessary, with insurance evaluation and meeting Diocesan requirements
• Assists accounting firm with accounting entries and bank reconciliation issues for assigned locations.
• Assists accounting firm and other bookkeepers from unassigned locations with entries, bank reconciliation and payroll issues.
• For Schools: FACTS entry for tuition charges, discounts, cafeteria sales, fees, registration.
• For Schools: Reconciliation of accounting entries with FACTS software.
• Liaison between Pastors, Episcopal Vicars and Administration to obtain signatures on new bank accounts.
• Assists in preparing the annual budgets. Monitor actual monthly performance to the budget, keeping the Pastor and Council informed of the financial position
• Reviews monthly, quarterly, and annual reports and financial statements, including journal entries and reconciliations. Monitor general ledgers for all funds
• Oversees management of parish operational and financial records
• Manages bookkeeping functions including, but not limited to, payables and receivables and all other parish revenue and expense
• Liaison to Parish Finance Council
• Ensures that all funds withheld in the payroll process are paid in accordance with diocesan policy
• Follows procedures for procurement of goods and services
• Provides analysis of financial data
• Assures internal controls are followed and evaluate effectiveness
• Assists all fiscal auditors and coordinate auditing services and activities
• Monitors all financial transactions

Personnel

• Assists Pastor with maintaining employee job descriptions, personnel policies and implementation of the guidelines and policies of volunteers
• Assist HR department with facilitating required employee paperwork.
• Work with volunteers, parish/schools staff to train individuals with various software, budgeting and financial questions.
• Maintain a working knowledge of personnel issues.

Public Relations

• Maintains a professional relationship at all time with Pastor, Parish/School staff, volunteers, committee members, diocesan staff.
• Liaison between Parish/School and Diocese
• Maintains an understanding of the relationship between Parish/School and Diocesan departments.
• Facilitates a relationship between Parish/School Staff and Volunteers with HR Department, Finance Department, and Stewardship Department to maintain proper documentation for Diocesan Policy and Procedure
• Facilitate a relationship between Parish/School Staff and Volunteers with HR Department to maintain proper documentation for Federal/State Law.

Supervisory Responsibilities

This job has no direct supervisory responsibilities, but reviews, critiques, and approves work of Level I and II multi-parish accountants.

Education and/or Experience

Bachelor degree in business administration with major in accounting required. Minimum two or more years' experience in accounting profession and management/supervisory experience preferred. Ability to operate business office equipment, i.e. adding machine, copier, and a demonstrated competence in computer software (all Microsoft Office products, accounting packages, payroll systems and database programs).

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Certificates, Licenses, Registrations

Must have a current valid Texas Driver's License and must attend the Safe Environment Training and earn a certificate.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit and reach with hands and arms. The employee is occasionally required to stand, walk, and climb stairs. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate, typical of an office with computers and printers.

This is a forty-hour per week position. Office hours for this position are from 8:00am until 5:00pm Monday through Friday. Some late afternoon, evening or weekend work may be necessary.