Part Time Events Planning Coordinator

Lifestyle Coordinator (Part-Time)

The Lifestyle Coordinator is responsible for coordinating all volunteer members, vendors, on-site events and reservations. Implements new and creative events to excel membership attendance and family-oriented activities within the community. Work Schedule: 20 hours/week; Friday - Monday, schedule varies Compensation: $20-23/hr

Your Responsibilities:

• Maintain high-level customer service and hospitality both internally and externally.
• Partners with Facility, Fitness, & Activities Committee to create, manage and adhere to annual and homeowner events and budget, including monthly progress updates.
• Reviews and processes rental agreements and forms to ensure completion from each member and vendor.
• Manages the collection of all deposits, forms and fees for community events.
• Communicate with club members on the policies and guidelines pertaining to community room rentals, space and equipment.
• Ensure approved vendors are compliant with insurance requirements.
• Monitor and oversee the master community event and activities calendar as needed and ensure accuracy for posting on the community monitors and website.
• Create and implement survey tools and processes to identify resident interest for community event activities and recreational programs
• Communicate with supervisor and staff on all logistics involved for each event and stating the role each person is responsible for and follow through with meeting needs.
• Manage the maintenance and cleanliness of rooms, furniture and equipment used for each venue; both pre and post events.
• Monitor monthly expenditures of all community events, activities, recreational programs, etc. to ensure management of expenses, accurate coding and compliance to budget limits.
• Creates and updates event P&L reports for pre and post events.
• Handle internal and external complaints.
• Maintain vendor relations and ensure that service standards are maintained.
• Promote the communities current and upcoming events via newsletter, e-Blast and advertisements within the club house.
• Attend and participate in Board meetings as required
• Other duties as assigned

Skills & Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

• Proficient in English. Bi-lingual a positive.
• Strong ethical practices.
• Strong verbal and written communication skills.
• Strong internal/external customer relation skills required with ability to communicate effectively with all levels of management, associates, members and other stakeholders.
• Excellent general math skills.
• Demonstrated organizational and time management skills with the ability to multi-task, implement, and monitor progress for successful completion.
• Ability to work well under pressure in a fast-paced environment meeting deadlines.
• Demonstrates attention to detail.
• Demonstrates awareness of variables which could affect associate retention and/or morale.
• Demonstrates excellent organizational and time management skills.
• Excellent attendance and punctuality.
• Working knowledge of Microsoft Office applications; including MS Word, Excel, PowerPoint, Outlook, Publisher.

Education & Experience:

• High School degree required. College Degree preferred.
• Recreation and/or management experience preferred.
• Must have a valid California driver's license
• Must have own reliable transportation
• Must have State mandated vehicle insurance

Physical Requirements and Working Environment: The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift 30 lbs.
• Ability to lift, push and move equipment and furniture.
• Must be able to sit and stand for extended periods of time.
• Talking and listening occur continuously in the process of communicating with clients, guests, supervisors, associates, and vendors.
• Must be able to communicate both on the phone and in person in order to resolve issues related to the business.
• Must have finger dexterity for typing/using a keyboard.
• Must be mobile enough to move around the office and during outside events, including walking on uneven surfaces and standing for long periods of time.
• Ability to work with inside and outside environmental elements (noise, weather, etc).
• Ability to work around pool equipment and chemicals.

What We Offer:

• Medical, dental, and vision plans (full time and those working 30+ hours)
• Part time 20+ hours qualify for dental and vision
• 401K match
• Time off including vacation, sick, and company paid holidays
• Pet insurance available
• Tuition reimbursement
• Legal services
• Free emotional wellbeing and daily life assistance support for all associates
• Domestic partner coverage
• Health savings account
• Flexible spending account