The City of Visalia is recruiting for the position of Administrative Technician (Purchasing). This position will be assigned to the City's Purchasing Division which is part of the Finance Department. The Department is made up of various divisions including Budget & Analysis, Capital Improvement, Audit, Accounting, Purchasing, Solid Waste (Call Center & Public Counter), Business Tax, Information Systems, and Affordable Housing.
The City Purchasing Division is responsible for all contracts, bids, proposals, quotes, and purchases. In addition, staff ensures all Public Contract laws and regulations are being followed.
The Purchasing Technician serves as the primary point of contact for purchasing-related inquiries; provides guidance to City departments and vendors regarding purchasing policies and procedures; coordinates procurement activities with internal departments and external vendors; assembles contracts and supporting documentation; and reviews requisitions for completeness and accuracy prior to processing. Responsibilities include researching and soliciting vendors, evaluating proposals based on price, quality, and delivery timelines, and processing requisitions, purchase orders, change orders, and vendor records using the City's purchasing software. The incumbent also registers City projects with the Department of Industrial Relations (DIR), resolves discrepancies involving requisitions, purchase orders, contracts, and invoices, and maintains vendor insurance certificates and related compliance documents. In addition, the Purchasing Technician develops and maintains comprehensive purchasing records, including bid documents, contracts, outstanding invoices, and other required files to ensure compliance with City requirements. This position also identifies opportunities to improve purchasing services and procedures and works collaboratively with management to implement process improvements.
The ideal candidate for this position will be a self-managing, detail oriented individual, who likes to stay busy. They will possess strong analytical skills. Previous experience in writing and interpreting contracts, or a related field is desirable. The ability to research, interpret, and communicate policies and procedures while managing and prioritizing projects and deadlines are essential. The candidate should enjoy working with vendors and maintain a cooperative working environment with coworkers throughout the City. The successful candidate will be organized, answer purchasing questions, and follow up with vendors and have strong communication skills (written and oral).
The City of Visalia offers a competitive total compensation package that includes: Monthly Salary: $5,482-$6,892 CalPERS retirement program Health, Dental and Vision Insurance Longevity Pay Onsite City Health and Wellness Clinic (no out of pocket expenses) Paid Holidays, Vacation, Sick Leave and much more.
ADMINISTRATIVE TECHNICIAN (PURCHASING) • Visalia, CA, United States
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