Business Office Manager

Administrative Functions

Plan, develop, organize, implement, evaluate and direct the facility's accounting functions under the supervision of the Administrator.

Review the facility's accounting policies and procedures periodically, at least annually, and make recommendations to the Administrator.

Interpret the facility's accounting policies and procedures to employees, residents, family members, visitors, government agencies, etc., as necessary.

Assist department directors in the development and use of accounting policies and procedures, and establish a rapport in and between departments so that each can realize the importance of accurate reporting procedures.

Develop and maintain written job descriptions and performance evaluations for accounting personnel in accordance with the Americans with Disabilities Act, OSHA, and other pertinent laws and regulations.

Supervise and train personnel involved in accounting, payroll, accounts payable, accounts receivable, resident funds, etc.

Monitor internal controls to assure compliance with established procedures.

Represent the facility at and participate in top level meetings as required.

Schedule and participate in departmental meetings.

Serve as liaison to the Administrator, medical staff, and other professional and supervisory staff.

Assist in the establishment and maintenance of an adequate accounting system that reflects the operating cost of the facility.

Assist in standardizing the methods in which work will be accomplished.

Establish and maintain a system of financial recordkeeping to include ledgers, recording payments, writing receipts, posting cash journals, prepare and make bank deposits, etc.

Establish and maintain a system of accounts payable, to include invoicing, purchase orders, pay vouchers, check register, ledgers, etc., as necessary.

Maintain the general ledger to include the preparation of journal entries, coding of invoices, accounts analysis and reconciliation, closing books, setting up new accounts, etc., as necessary or instructed.

Monitor and collect accounts receivables. Report delinquent accounts to the Administrator.

Assist in preparing monthly financial statements to include preparing monthly balance sheet, income and expense reports, etc., as required.

Review and interpret monthly financial statements and provide such information to the Administrator and/or the Director of Finance.

Review entries to the general and statistical ledgers, to assure accuracy and compliance with established accounting procedures.

Prepare financial and statistical reports as required.

Perform functions of computer/data processor as necessary.

Develop and utilize computer reports and output as required.

Ensure that resident admission contracts are signed and appropriately filed.

Maintain payroll to include maintenance of employee records, processing time cards, paychecks, computation of federal and state payroll taxes, miscellaneous deductions, etc.

Review and develop a plan of correction for accounting deficiencies noted during survey inspections and provide a written copy of such plan to the Administrator.

Review complaints and grievances and make written reports of action taken.

Make written and oral reports/recommendations to the Administrator concerning accounting functions.

Keep abreast of economic conditions/situations and make adjustments as necessary to assure the continued ability to provide quality care.

Assist in the planning and implementation of changes in the accounting system.

Assume the administrative authority, responsibility, and accountability of directing the accounting functions and programs.

Delegate administrative authority, responsibility, and accountability to other staff personnel as deemed necessary to perform their assigned duties.

Committee Functions

Serve on the Budget Committee of the facility. Provide written/oral reports of such committee meetings to the Administrator as directed or as may become necessary.

Evaluate and implement recommendations from the facility's Budget Committee.

Conduct departmental performance evaluations in accordance with established policies and procedures

Benefits eligibility for some benefits dependent on full time employment status.

Disclaimer: Pay rates are competitive and determined by various factors. Please note that any rates labeled as "estimated" are provided by third-party job boards and may not accurately reflect the actual pay rates.

EOE disability veteran