Meeting Event Coordinator

Meeting Event Coordinator

At Maritz, decades of innovation and perseverance have built more than just a strong reputation they've shaped a culture where human connection and collaboration are at the heart of everything we do.

Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource.

Maritz helps companies achieve their business goals by inspiring people to perform their best. We design experiences, incentives, and recognition programs that spark action and deliver measurable impact.

And we've brought this human-first design inward intentionally building teams that care for each other and collaborate powerfully. In our most recent employee survey, nearly 90% of respondents said that their managers care about their concerns and 82% said they feel genuinely appreciated. We know that when employees feel seen, supported, and celebrated for who they are, they thrive and so does our business.

That's why we've created a flexible, environment that empowers you to do your best work without sacrificing what matters most to you. In fact, in that same survey, nearly 90% of respondents said they have the flexibility they need to balance work and personal life and nearly 80% said Maritz does a great job prioritizing employee well being.

We have a passion for excellence and genuine care for the people making it possible.

The Meeting Event Coordinator supports the Meeting Management/Planning Team for assigned program deliverables. This role works directly with them to develop and adhere to project timelines. This position acts as primary liaison for management of support departments per assigned program. This role is onsite, Monday - Friday, in our Fenton, MO office.

What You'll Be Doing

• Meets deadlines as established by MEMs/clients. Creates and monitors hotel blocks and communicates updates to the team.
• Builds and manages all inventory (activities and/or meetings) and report information.
• Recommends specific needs/fields to be included on websites prior to web building and performs quality control checks before sites go live.
• Creates and maintains documents and spreadsheets for assigned programs and ensures accuracy of Banquet Event Orders (BEOs).
• Manages speaker/sponsor accommodations, transportation, VIP requests, and registration/accommodation assignments.
• Acts as liaison for client contacts when MEM is unavailable and may manage small events independently.
• Creates and manages reporting timelines, reviews program detail reports, and delivers custom reports to clients.
• Participates in client meetings, internal meetings, and operational turnover discussions to provide updates and gather key information.
• Schedules and manages project mailings, produces name badges/labels/tent cards, orders supplies, and ships event materials.
• Assists onsite as needed, manages administrative documents/SOPs, and supports onboarding of new employees.

What You'll Bring

• Bachelor's degree or 2 years of equivalent business experience (hospitality degree a plus).
• 612 months of previous event coordination experience.
• Strong organizational skills and ability to manage multiple demands.
• Excellent computer skills, including Microsoft Office, and ability to learn new technology quickly.
• Ability to analyze and manipulate data and create custom reports.
• Strong interpersonal communication and customer service skills.

Nice to Have

• Hospitality?related degree.
• Prior experience working with event management systems or registration platforms.
• Experience supporting onsite event operations.

Working Logistics & Things You Should Know

• This is a 100% in office role

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, paid parental leave, 401k, tuition reimbursement, paid time off, year end holiday closure, and more!

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.