Senior Vehicle Processor

Job Details

Description

Help us Build a Thriving New England!

Ascentria Care Alliance has been transforming underserved communities for over 150 years, providing a wide range of services to children, families, and seniors across five states. Recognized as one of the largest human services nonprofits in New England and one of the top 100 women-led businesses in Massachusetts, we envision vibrant communities where all individuals have access to resources to support one another to overcome challenges and seize opportunities. Join us in making a lasting difference!

Vehicle Processing & Operations:

• Process daily donated vehicle operations at the Concord, NH location, ensuring donations are handled efficiently, cost-effectively, and in alignment with program policies.
• Coordinate vehicle intake, transport, repair, processing, and distribution activities in collaboration with Program Leadership, garage staff, vendors, and external partners.
• Act as a first point of contact in the vehicle donation process, interacting with potential donors and mechanics to facilitate smooth and efficient donations.
• Coordinate with towing companies, volunteer drivers, contract garages, auction houses, and other vendors to maintain smooth operational flow.
• Apply Donated Wheels procedures consistently, identifying opportunities for improved efficiency and quality.
• Troubleshoot logistical challenges, coordinating with various parties to ensure timely processing of donated vehicles.

Donor, Client & Community Engagement:

• Provide efficient, high-quality customer service in all donor and recipient interactions, modeling professionalism and responsiveness.
• Respond to donor and recipient inquiries promptly and professionally, managing communications and follow-up to maintain positive relationships.
• Represent Good News Garage at community events, donor engagements, and outreach activities as needed.

Administrative Reporting & Compliance:

• Provide office operations support for the Good News Garage program, including communication, scheduling, and coordination.
• Maintain accurate completion of required paperwork, electronic records, and filing related to vehicle donations and awards.
• Maintain current electronic and physical filing systems to ensure easy access and retrieval of information.
• Input and manage accounts payable invoices, review for accuracy, and partner with Ascentria’s finance team to bill clients, ensuring accuracy and timeliness.
• Maintain and manage spreadsheets to track program metrics and other administrative needs.
• Assist with weekly, monthly, and year-end operational and financial reporting, ensuring data accuracy and timely submission.
• Assist the Program Manager with issuing and collecting surveys, managing expense reports, and coordinating reporting.
• Track performance metrics, donation flow, and operational outcomes in collaboration with Program Leadership.
• Manage office supplies and coordinate with program leadership for timely replenishment and maintenance of office equipment.
• Uphold a high level of confidentiality in handling sensitive information, ensuring compliance with data management, organizational policies, and safety requirements.
• Support onboarding and cross-training to ensure coverage and continuity of operations.

Program Support & Collaboration:

• Work closely with the Donated Wheels Program Manager to identify operational challenges, recommend improvements, and support program goals.
• Assist with evaluating vehicle acceptance decisions in collaboration with garage staff and Program Leadership.
• Work independently to serve as operational backup to the Program Manager as needed, ensuring continuity of operations.
• Participate in organizational committees or cross-departmental initiatives as assigned, providing input and support to enhance organizational effectiveness.

Perform other duties as assigned to support Good News Garage and Ascentria Care Alliance objectives.

Here’s what we’re looking for:

• High school diploma or equivalent required; associate degree preferred.
• Minimum of three (3) years of administrative, customer service, logistics, or operations experience preferred.
• Must have a valid driver’s license and a positive driving record to assist with car donations.
• Excellent customer service skills, with a pleasant telephone manner and the ability to interact courteously with the general public, staff, and vendors.
• Proficiency in Microsoft Office programs (Word, Excel, Outlook); ability to learn new software programs as needed.
• Demonstrated ability to work independently, apply sound judgment, and manage multiple priorities, ensure deadlines are met, and work is prioritized effectively.

Ability to remain calm and solution-focused in a fast-paced or high-volume environment.

• Must pass a background check, Vermont child protection registry check, and adult abuse registry check.

Here’s why you should join us:

We prioritize our employees' wellbeing with a comprehensive benefits package, for those who qualify, and a supportive workplace culture where all are encouraged and empowered to drive change, make a difference, and enjoy life outside of work.

Ascentria offers the following employee benefits:

• High quality/affordable health, dental, and vision insurance to support your overall wellness
• Flexible Spending Account to help manage eligible expenses
• A 403(b)-retirement plan with employer match
• A full-service Employee Assistance Program with many free and accessible services and supports
• Generous tuition reimbursement to invest in your professional growth and development
• Paid time off which increases as your tenure grows and holidays for work-life balance
• A workplace culture that values diversity, equity, and inclusion, where all voices are heard and respected
  

When you join Ascentria, you’re not just taking on a job—you’re stepping into a role that empowers you to grow personally and professionally while contributing to a meaningful mission.

Transform lives and communities with Ascentria Care Alliance. Apply today to be a part of our mission-driven Team!

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Equal Opportunity Employer
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