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Spherion
Executive Administrative AssistantSpherion • College Station, Texas
Executive Administrative Assistant

Executive Administrative Assistant

Spherion • College Station, Texas
8 days ago
Salary
$25.00 hourly
Job type
  • Temporary
Job description
Job details We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support. In this role, you will serve as a primary point of contact and an essential gatekeeper, managing complex schedules, coordinating high-level meetings, and ensuring seamless daily operations.
... The ideal candidate possesses exceptional communication skills, sound judgment, and the ability to anticipate executive needs before they arise. You will handle sensitive information with absolute discretion and maintain a calm, professional demeanor in a fast-paced environment.

Responsibilities:
Calendar & Schedule Management: Strategically manage complex, frequently changing calendars; prioritize meeting requests and proactively resolve scheduling conflicts.

Communication & Gatekeeping: Serve as the primary liaison between executives and internal/external stakeholders. Screen and direct phone calls, emails, and visitors with professionalism.

Meeting Coordination & Minutes: Organize board meetings, executive retreats, and team syncs. Prepare agendas, compile presentation decks, take detailed minutes, and track follow-up action items.

Travel & Expense Logistics: Arrange detailed domestic and international travel itineraries (flights, lodging, ground transit). Compile and submit accurate monthly expense reports.

Document & Project Support: Draft, edit, and proofread correspondence, memos, reports, and presentations. Assist with tracking special projects and cross-functional deadlines.

Information Management: Maintain secure, organized digital and physical filing systems for confidential corporate records and sensitive personnel data.

Working hours: 8:00 AM - 5:00 PM

Skills:
Education: Bachelor's degree in Business Administration, Communications, or a related field.

Adaptability: Experience working in a rapidly scaling or fast-paced industry (e.g., Tech, Finance, Healthcare).

Education:
Bachelors

Experience:
1-4 years

Qualifications:
Technical Proficiency: Advanced skills in office productivity suites (e.g., Microsoft Office 365, Google Workspace) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).

Time Management: Exceptional organizational skills with a proven ability to prioritize tasks, multitask efficiently, and meet strict deadlines.

Communication: Elite verbal and written communication skills, with a sharp eye for grammar, tone, and professional formatting.

Discretion & Integrity: A proven track record of handling highly confidential and sensitive business information with absolute trustworthiness.

Problem-Solving: Strong critical-thinking skills and a resourceful "can-do" approach to handling logistical challenges on the fly.

Experience: 3+ years of experience providing administrative support, preferably at the executive or management level.


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Executive Administrative Assistant • College Station, Texas

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