Perform duties to support the organizational system and process that is established within the department. Provide effective and efficient assistance and support to all District staff. This position is full-time and works a 12 month calendar. Serve as the primary point of contact for HR-related issues. Answer incoming telephone calls and emails; provide appropriate information with regards to staff concerns. Manage employment records in an accurate and timely manner related to hiring, transferring, and terminating all staff in all HR systems. Coordinate and communicate necessary staff employment information to other departments in an accurate and timely manner. Responsible for creating and maintaining personnel files to comply with organization standards and government regulations. Conduct weekly HR new hire orientations and informational meetings for all staff, including material preparation and presentation. Responsible for communicating HR procedures and laws to staff as well as directing staff to appropriate contract language and Board policy regarding different HR processes (i.e. college course approvals, transcripts, retirement, stipends, leaves FMLA, pregnancy, unpaid). Responsible for coordination and maintenance of work calendars, stipend reports, compliance trainings, and licensure notices and distribute to staff when appropriate. Coordinate service awards and retirement items purchase and distribution. Responsible for staff bio and administrator representative calendar. Assess college course approval requests, transcripts, and leave requests based on contract language and Board policy; process accordingly. Review recommendation to hire forms and other pertinent HR forms and notify supervisor of questionable information. Update and maintain appropriate schedules (i.e. salary, stipends, time & attendance, etc.), calendars, and financial system and tables when applicable. Audit HR systems' data for accuracy and update as needed. Examine, recommend changes, and adjust systems and processes to achieve best productivity and efficiency as possible. Complete and maintain required OSHA reporting and forms to ensure compliance with prevailing laws and regulations. Manage regular routine tasks/projects as scheduled by deadlines. Provide clerical assistance to the department as needed. Perform other duties as assigned.
Ability to describe problems and work orally or in writing to supervisor as required. Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Ability to carry out instructions furnished in written or oral form. Ability to add, subtract, multiply and divide, and perform arithmetic operations. Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail). Ability to problem solve job-related issues. Ability to work with a diverse group of individuals. Ability to process paperwork accurately according to standardized procedures. Ability to maintain confidentiality of information regarding personnel. Ability to work independently, stay on-task, multi-task and take responsibility to complete assigned projects in a timely and efficient manner. Demonstrate organizational and time management skills. Demonstrate knowledge of office management procedures.
Works in standard office and school building environments. Travel between schools may be required.
Human Resources Specialist • Aurora, IL, United States
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