Payroll/HR Administrator

Payroll and HR Administrator

Are you the kind of person who notices the details others miss, keeps complex processes running smoothly, and takes pride in delivering accurate, timely support? We are looking for a Payroll and HR Administrator who brings exceptional organization, technical skills, and a service-first mindset to one of the most important functions in our organization. In this role, you will ensure employees are paid accurately and on time and assist with other HR tasks while providing responsive, knowledgeable support to team members across the company. This is a great opportunity for someone with 3-5 years of hands-on payroll processing experience.

This position will be based in our Colorado Springs office and will require full-time attendance in the office for the first six months for training and evaluation. After the initial training period, this position may be considered for a hybrid work arrangement with a minimum of three days in the office.

As an employee-owned company we are committed to fostering, cultivating, and preserving a culture of respect and excellence. Our strengths of service, innovation, and skill are a result of that belief. We have a friendly, collegial, cooperative atmosphere and offer a full range of benefits including medical, dental, vision, disability, and life insurance; paid holiday, vacation, and sick leave; training and education; an Employee Stock Ownership Plan (ESOP); and a 401(k) plan. Matrix employees are encouraged to participate in employee wellness programs, social committees, and community outreach programs. We strive to employ highly motivated people with excellent communication and applied critical thinking skills who desire to advance their talents and skills.

Pay Range: $ 29-$32/hour plus the potential for bonuses. The expected pay range for this position is displayed in accordance with the Colorado Equal Pay for Equal Work Act. Compensation will be based upon qualifications, experience, and education.

Summary: The Payroll/HR Administrator has primary responsibility for the accurate and timely, full-cycle processing of multi-state payroll for Matrix and its subsidiaries. The Payroll/ Administrator will also support a variety of HR functions ancillary to payroll such as reporting, setting up state withholding accounts, entering of employee changes into the payroll/HRIS and the timekeeping systems. The Payroll/HR Administrator will be assigned as the primary team member responsible for specific HR tasks or responsibilities and as the back-up for other functions and is expected to have a general knowledge of all functions of the department. The HR Administrator will also provide backup to the administrative staff as needed.

Essential Functions:

• Process bi-weekly, multi-state payroll for companies accurately and on time using payroll/HRIS and ERP systems (currently ADP Workforce Now and Deltek Vantagepoint).
• Review timekeeping records, payroll changes, deductions, earnings, adjustments, and supporting documentation to help ensure employees are paid correctly.
• Responsible for accurate and timely preparation (through payroll companies) and distribution of annual w-2 forms for employees.
• Respond to wage garnishment notices and provide documentation to employees and accounting department.
• Respond to routine payroll questions and help resolve pay-related issues with professionalism, care, and follow-through.
• Maintain strict confidentiality of employee files/information and any confidential Company information.
• May assist with benefits administration to include but not be limited to entering new enrollments, terminations, and changes into vendor systems, responding to participant questions, and reviewing Carrier Connect submission and/or error reports.
• Accurately enter new hires, terminations, promotions, and other employee changes into payroll/HRIS and ERP (currently ADP Workforce Now and Deltek Vantagepoint).
• May assist Director of HR with annual ESOP administration to include audit material preparation and distribution of annual statements.
• Provide administrative assistance to the Human Resources Director and Deputy Director with letters, reports, spreadsheets, and presentations as needed.
• Assist with benefit plan and work comp annual audits and government census requests.
• Run reports from HRIS and ERP as needed for team, directors and for project and proposal support.
• May file and monitor work comp and auto insurance claims.
• Respond to unemployment insurance notices.
• Provide back-up for receptionist duties as needed: professionally assist all callers and visitors and redirect as appropriate, accept deliveries, open/close office.
• Assist with office/company celebrations as needed.
• Other duties as assigned.

Required Competencies and Qualifications:

• Minimum of three years of payroll processing experience in a professional office environment. Payroll experience must include full-cycle payroll processing.
• Exceptional detail orientation - candidates advancing to the second round of interviews will be required to pass a detail orientation and payroll knowledge test.
• Knowledge of payroll regulations, procedures and software.
• Understanding of wage garnishment procedures.
• Understanding of state withholding procedures and the process to set up state accounts.
• Good understanding of HR, Benefits and Payroll processes and laws to include but not limited to: FLSA, ACA, FMLA, ADA, and FAMLI.
• Strong problem-solving ability: ability to identify and resolve problems in a timely manner; develop alternative solutions; use reason even when dealing with emotional topics.
• Proficient in Microsoft Office applications, with advanced knowledge/skill in Microsoft Word, Excel and Outlook.
• Must have a professional appearance and demeanor.
• Excellent written and verbal communication skills.
• Able to maintain strict confidentiality of employee and company information.
• Must be extremely organized, have a high level of initiative and flexibility.
• Able to work independently with minimal supervision.
• Able to interact professionally with staff at all levels of the organization.
• High school diploma required, degree in accounting or human resources a plus.
• Valid driver's license in conjunction with successfully passing the Company's MVR check.

Preferred Qualifications

• Recent experience using ADP Workforce Now payroll processing software is strongly preferred.
• Multi-state payroll processing experience preferred.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and stoop or kneel. The employee must occasionally lift and/or move up to ten pounds.

The noise level in the work environment is usually moderate.

Matrix Design Group, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, gender, color, religion, sex, national origin, or protected veteran status, and will not be discriminated against based on disability.

Any applicant with a qualifying physical or mental disability who believes they require a reasonable accommodation for any part of the application process should contact us at 602-288-8344 or humanresources@matrixdesigngroup.com for assistance.