Engineering Project Coordinator

Engineering Project Coordinator

The Engineering Project Coordinator will support the Research & Development organization by coordinating engineering projects and maintaining the department's Project Management Office (PMO) tools, databases, reporting systems, and project documentation.

This role is intended for an early-career engineering professional interested in technical project management and engineering operations. The Associate Engineering Project Manager will serve as the primary administrator of the department's project management systems while supporting cross-functional teams through the entire product development lifecycle.

Working closely with Engineering, Product Management, Manufacturing, Quality, Supply Chain, and Operations, this position will ensure project information remains accurate, standardized, and visible while supporting the successful execution of new product development, engineering changes, sourcing initiatives, and continuous improvement projects.

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Responsibilities

• Serve as the primary administrator for Engineering PMO tools, databases, and project management systems
• Maintain project portfolio, ensuring schedules, milestones, deliverables, and project status remain current
• Support Engineering Project Managers and Design Engineers with project planning, scheduling, and coordination activities
• Coordinate Engineering Stage Gate deliverables and monitor project progression through the product development process
• Generate and maintain engineering dashboards, KPI reports, portfolio metrics, and executive project summaries
• Maintain Engineering Change Request (ECR) and Engineering Change Order (ECO) tracking systems and associated reporting
• Coordinate weekly project review meetings, capture meeting minutes, and track action items through completion
• Develop and maintain standardized project templates, documentation, and engineering procedures
• Assist with resource planning and engineering workload reporting
• Support implementation and continuous improvement of engineering processes, workflows, and project management standards
• Coordinate with Engineering, Manufacturing, Quality, Product Management, Supply Chain, and Operations to ensure project information remains aligned across departments
• Assist with engineering documentation, project records, and document control activities
• Maintain engineering project files to ensure accuracy, accessibility, and revision control
• Support implementation of automation and reporting improvements using Microsoft business applications
• Work in accordance with company processes, quality standards, and ISO procedures
• Perform other duties as assigned by the Design Engineering Manager

Attributes

• Exceptional organizational and time management skills
• Strong attention to detail with a high level of data accuracy
• Excellent written and verbal communication skills
• Strong analytical and problem-solving abilities
• Ability to manage multiple projects simultaneously
• Self-motivated with a continuous improvement mindset
• Strong customer service attitude toward internal stakeholders
• Ability to work independently while collaborating across multiple departments
• Proficient in prioritizing competing tasks and meeting deadlines
• Strong technical aptitude and willingness to learn new systems and technologies.

Education and Experience Requirements

Required:

• Associate's degree in an engineering or manufacturing discipline
• 1+ years of engineering, manufacturing, project coordination, or technical project management experience
• Proficient with Microsoft Office applications including Excel, Word, Outlook, and Teams
• Strong organizational, analytical and communication skills
• Ability to work on-site 5 days per week (Pasadena location)

Preferred:

• Bachelor's degree in mechanical engineering, industrial engineering, manufacturing engineering, engineering technology or related engineering discipline
• 1-2 years of engineering, manufacturing, project coordination, or technical project management experience
• Bilingual (proficient in both English Spanish)
• Experience with Microsoft Planner, SharePoint, Microsoft Lists, Power BI, or Power Automate
• Experience working within ERP systems (Epicor preferred)
• Experience in a manufacturing or product development environment
• Familiarity with stage gate product development processes
• Exposure to project management methodologies and engineering documentation

Physical Demands and Work Environment

• Primarily office-based with extended periods of computer work
• Occasional time spent in manufacturing, laboratory, warehouse, or testing environments
• Use of Personal Protective Equipment (PPE) may be required, including safety glasses, hard hat, safety shoes, and fall protection
• Occasional lifting of up to 25 pounds may be required

Competencies

• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Respect- Values diversity as a strength and treats all colleagues and partners with respect.
• Integrity Does what is right by acting in an honest, fair and ethical manner.
• Accountability- Employees strives to continuously meet and exceed their contributions.
• Teamwork- Works collaboratively and continues the efforts of all our teammates.
• Innovation- Creates unique solutions to address the challenges and needs of both external customers and internal customers.
• Excellence- Measures and improves performance for the benefit of all our stakeholders.
• Health & Safety- Demonstrates that the health and safety or our employees and customers is the foundation of our core behaviors.