Events Coordinator - CHC Oakland (5 days on-site)

Events Coordinator

The California Endowment is seeking an Events Coordinator for the Center for Health Communities (CHC), Oakland Office. Reporting to the Events Manager, this on-site role will report 5 days in one of our Oakland office.

We expect to accept applications until August 7. However, because we review candidates as they apply, the role may be filled before this date. To ensure your application is considered in the first wave of interviews, please submit your materials as soon as possible.

The California Endowment (The Endowment) is a private, statewide health foundation established in 1996 whose mission is to expand access to affordable, quality health care for underserved individuals and communities and to promote fundamental improvements in the health status of all Californians. We envision a California that leads the nation as a powerful and conscientious voice for wellness, inclusion, and shared prosperity.

Headquartered in downtown Los Angeles, the Endowment has regional offices in Sacramento, Oakland, Fresno and San Diego, with staff working throughout the state. We challenge the conventional wisdom that medical settings and individual choices are solely responsible for people's health. We believe that health happens in neighborhoods, schools, and with prevention.

Position Summary:

The Events Coordinator is the primary authority on the scheduling system for the conference center. The position is responsible for scheduling and managing of all conference center events, and all TCE meetings. The Events Coordinator is in charge of the daily event operations for the Conference Center. They oversee that all center policies and procedures are implemented and that customer services standards are upheld. This position works in conjunction with the Events Manager to update and improve all web, menu, and marketing material. This position manages office operations to ensure that guests and TCE staff are supported. The position works closely with the conference center staff, CHC Staff and selection committee to ensure smooth daily operations of the conference center.

Key Responsibilities:

• Processes requests for conference space and maintains reservation log
• Manages event requests
• Supports specified program managers in their event needs for the administrative offices.
• Works with senior administrative staff to assist with program manager calendars with regards to guest for meetings at the Oakland office.
• Manages flow of TCE guests into and out of building and upholds security protocols
• Manages the flow of information into and out of the office and ensures appropriate documentation is maintained at all times.
• Works with the Events Manager to ensure that the business center is maintained and staffed.
• Is responsible for closing the front desk and center every day.
• Organizes all materials for weekly selection committee.
• Supports and assists all internal users in meeting planning.
• Creates all diagrams and room charts for internal events.
• Works with internal clients to ensure all audio visual needs are processed.
• Works with conference center staff to ensure all room set ups are processed correctly.
• Works with the Events Manager to ensure all operational needs are processed.
• Cross-trained in all conference center responsibilities including reservations, A/V and set-up.
• Ensures the smooth logistical operation of the conference center.
• Implements and evaluates room set-up, transition and striking processes.
• Supports and assists Endowment Board and guests in meeting planning.
• Ensures guest's reservations and meetings comply with Center policies.
• Manages all Banquet Event Orders (BEO's) for internal events.
• Manages all audio visual requests for internal meetings in the center and administrative offices.
• Oversees the building janitorial staff as it relates to the maintenance of the conference center.
• Acts as liaison and manager for all internal events.
• Acts as liaison with Catering organizations.
• Manages all check requests for conference center.
• Assists and supports special projects as assigned.
• Exercises The Endowment's values in all contact with staff and clients

Desired Knowledge, Skills & Abilities:

• Able to work in a multi-cultural environment.
• Experience in staff supervision and team management.
• Experience in developing, analyzing and monitoring budgets.
• Familiar with hotel or conference center reservation processes.
• Well-organized with attention to detail and adherence to procedures.
• Works well in a team environment.
• Proven communication skills.
• Bilingual English/Spanish preferred.

Minimum Experience:

• 3-5 years management experience in the hospitality industry, preferably in hotel management or conference center management.
• Bachelor's degree preferred.

Salary Range:

Target Hiring Range: $32.10 - $40.13

Full Salary Range: $32.10 - $55.37 Compensation offers are determined based on the candidate's relevant experience, market data, and internal equity. Most offers fall within the target hiring range, with the full salary range reserved to support growth and progression over time in the role.

TCE Benefits and Perks

• Shared medical and dental premiums for employees and eligible dependents
• 100% employer-paid benefits: vision, life and AD&D, STD, LTD and employee assistance program
• Health Care and Dependent Care Flexible Spending Accounts
• Reimbursement towards gym fees and/or wellness program and mental health care
• 9-80 schedule with synchronized off days
• Hybrid work schedule available for most positions
• 11 paid holidays + paid winter holiday closure
• Generous paid time off (PTO)
• 401k plan with generous employer match and contributions
• Matching gifts program
• Paid parking or public transportation subsidy
• Professional development and training opportunities
• Tuition Reimbursement Program
• Monthly BYOD stipend

The California Endowment's goal is to hire qualified staff reflecting the rich diversity of all Californians. We are proud to be an equal opportunity employer committed to advancing health and racial equity in California. We are committed to creating a work environment in which all individuals are valued and respected. We encourage applicants from diverse backgrounds. We define diversity in broad terms to include race, ethnicity, age, gender, religion, sexual orientation, gender identity and expression, disability, geography, socio-economic status, veteran status, and prior criminal history, in accordance with local, state and/or federal laws.

If you need a reasonable accommodation to search for a job opening, apply for a position, or participate in the interview process, please connect with us at hrforms@calendow.org and describe the specific accommodation request for a disability-related limitation.