PTP Vendor Onboarding & Supplier Master Data Management Lead

PTP Vendor Onboarding & Supplier Master Data Management Lead

Location: Nashville, TN 37201 or New York, NY 10036

Duration: 6 Months (Extension Possible)

Position Overview:

Lead the enterprise strategy, governance, and execution of vendor onboarding and supplier master data across all systems and business units. Owning the end-to-end vendor lifecycle - onboarding, maintenance, and offboarding - this role ensures regulatory compliance, and operational efficiency, and requires deep procure-to-pay and master data expertise plus the executive presence to drive cross-functional alignment.

Key Responsibilities:

Strategy & Leadership:

• Define and execute the enterprise vendor onboarding and master data strategy, aligned to source-to-pay objectives
• Build, lead, and develop a high-performing team, establishing clear goals, accountability, and career development paths
• Serve as executive point of contact for vendor onboarding across business units, implementations, and go-lives
• Establish governance frameworks, define standards and controls, monitor program performance, and drive remediation and optimization efforts

Vendor Onboarding & Lifecycle Management:

• Oversee the full onboarding workflow: vendor identification, pre-screening, documentation collection, compliance and risk checks, approval routing, contract finalization, and system activation
• Ensure accurate, timely setup of vendor records (payment terms, banking, tax documentation, contacts)
• Manage vendor offboarding and deactivation processes with appropriate controls and audit trails
• Author and maintain standard operating procedures (SOPs) for vendor onboarding and offboarding, keeping them current with policy, regulatory, and system changes
• Own the end-to-end supplier onboarding framework and serve as subject-matter expert across data validations, documentation, and approval workflows
• Develop and enforce onboarding controls and compliance policies W-9/1099/W-8, TIN matching, and OFAC screening in partnership with the Process & Compliance team
• Partner with Procurement, Legal, Finance, HR, Tax, Process and Compliance, and Tech to close process gaps and align onboarding with enterprise risk and vendor management objectives

Master Data Management & Systems Integration:

• Partner with the Vendor Data Owner to maintain vendor master data integrity across ERP (e.g., Oracle Fusion), procurement tools, and third-party applications
• Collaborate with the Technology and Project teams on data field mapping, conversion, and quality assurance across system migrations and integrations.
• Govern integration options to ensure supplier data flows accurately across connected platforms
• Establish and enforce data governance standards including maker-checker workflows, duplicate management, and audit trails

Risk, Compliance & Audit Readiness:

• Ensure adherence to internal controls and audit requirements related to vendor master data and payment processing
• Lead SOX compliance activities related to vendor onboarding and master data, including documentation and approval controls
• Manage the third-party risk management lifecycle including due diligence, onboarding, ongoing monitoring, annual reviews, and offboarding
• Conduct vendor risk tiering and ensure appropriate due diligence is applied based on risk profile

Performance, Reporting & Continuous Improvement:

• Define and monitor KPIs including onboarding cycle times, data accuracy rates, compliance scores, and vendor satisfaction
• Deliver executive reporting and real-time dashboards on vendor status and compliance metrics across business units
• Assess current onboarding and master data processes to identify inefficiencies, control gaps, and automation opportunities, and lead redesign to optimize them
• Drive continuous improvement to reduce cycle times and enhance the vendor experience
• Develop and deliver training programs for internal teams, new hires and end-users on vendor onboarding processes and tools

Qualifications:

• Bachelor's degree in Business, Finance, Supply Chain, Information Systems, or a related field.
• 8-10+ years of progressive experience in vendor onboarding, procure-to-pay operations, or master data management, with at least 3 years in a leadership role
• Hands-on experience with Oracle Fusion or comparable ERP platforms
• Deep knowledge of vendor master data governance, data quality management, and system integration principles
• Proven track record managing cross-functional stakeholder relationships at a senior level
• Strong understanding of SOX compliance, internal controls, and audit readiness
• Experience leading teams through system implementations, data migrations, or go-live activities

Preferred Skills:

• Familiarity with third-party risk management (TPRM) frameworks
• Experience with supplier portal tools, onboarding automation platforms, or MDM software
• Knowledge of tax and banking documentation requirements (W-9, 1099, W-8, OFAC, TIN matching)
• Experience in a media, entertainment, or large enterprise environment
• Experience operating within a global business services (GBS) or shared services environment