Artistic Administrator

Milwaukee Rep Artistic Administrator

Milwaukee Rep is Wisconsin's largest performing arts organization in terms of audiences served and one of the largest professional theaters in the country. Each year, nearly 300,000 people experience a wide range of productions and events, from Broadway musicals and Shakespeare to American classics and World Premieres. At Milwaukee Rep, we value inclusion, innovation, collaboration, and quality. Our team plays an important role in advancing our mission to ignite positive change in our community through the transformative power of theater. We are committed to building a diverse and inclusive workplace and encourage candidates from a variety of backgrounds and experiences to apply. While few candidates will meet every qualification listed, we encourage individuals who are excited about the opportunity and believe they can contribute to our success to apply.

The Artistic Administrator is an entry level position intended for someone who is looking to grow in this industry, with an intended timeline of 1-2 years for this role. They are responsible for overseeing Artistic Department administration functions, including providing general support to the Emerging Professional Residency Program, casting, literary, and New Play Development. Day-to-day management of Artistic Department communication and scheduling is a cornerstone of this role.

Major duties and responsibilities include:

• Manage daily administration for the Artistic department, including schedule coordination, organizing databases and files, calendar upkeep on Outlook & Propared, and arranging travel for the department (sans Artistic Director)
• Coordinate and prepare agendas for Artistic Department meetings, and send out notes/action items
• Prepare and submit/distribute Artistic department materials as required for weekly on call schedule, Board Meetings, and other key moments
• Support Producing Associate in budget management by tracking receipts
• Maintain and organize artistic databases
• Support the annual Gala and other events throughout the year as needed.

Casting

• Maintain the casting database
• Assist in development and execution of Equity Principal Auditions and other open calls
• Assist with casting projects, including scheduling casting appointments, pulling sides, and providing materials and information to agents/artists

New Play Development

• Work in tandem with the Company Manager to coordinate and oversee Artistic department guest visits and itineraries.
• Support Literary Director in scheduling, coordination, and execution of NPD readings, workshops, and other activities

Emerging Professional Residents

• Support the Associate Producer in planning and executing EPR events as needed.
• Other duties as assigned.

Hours for this job will primarily be between 9:30am-6pm Monday through Friday. There will be some weeknights and weekends required.

What we are looking for:

• Proactive Project Supporter: You're the calm at the center of the storm, juggling shifting priorities with ease, spotting what's needed before anyone asks, and helping complex artistic processes move forward smoothly in a fast-paced environment.
• Systems & Process Optimizer: You love clean systems and organized workflows. Whether it's updating databases, maintaining schedules, or refining processes, you take pride in making things run more smoothly and efficiently.
• Collaborative Problem Solver: You work well across teams with different priorities and perspectives. You communicate clearly, build strong working relationships, and approach challenges with creativity, initiative, and follow-through.
• Theatrical Fluency & Artistic Insight: You bring a strong understanding of the professional theater landscape, including casting practices, new play development processes, and how productions move from concept to stage. You navigate artistic conversations with confidence and contribute meaningfully within a creative environment.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Any combination of experience, education, and training that demonstrates the ability to successfully perform job duties required of the position.

Knowledge, Skills, and Abilities

• Willing to commit to the mission, vision, and values of the theater
• Ability to navigate interdepartmental priorities and diverse personalities in a high-functioning and fast-paced environment
• Ability to act in a professional mentor capacity, enabling young professionals to grow and succeed through feedback, instruction, and encouragement, all while leading with sound judgement, empathy, and grace.
• Strong strategic, problem solving and analytical skills, with the ability to interpret information quickly and accurately and to implement directives
• Ability to effectively communicate and work respectfully within a diverse group of colleagues and artists, all while exhibiting grace and good humor under pressure
• Demonstrated ability to manage multiple projects simultaneously and meet deadlines independently with a high degree of accuracy and attention to detail
• Ability to process and handle confidential information with discretion
• Ability to work evenings and weekends

Physical Demands

• Specific vision abilities required by the job include: Close vision, far vision, and the ability to discern fine detail.
• Ability to maneuver around theatrical stages, platforms, and production sets.
• This position is frequently required to communicate in person and on the telephone.
• Ability to work in an in-person office environment during scheduled work hours.