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US Department of Veterans Affairs
Administrative OfficerUS Department of Veterans Affairs • Jackson, MS, United States
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Administrative Officer

Administrative Officer

US Department of Veterans Affairs • Jackson, MS, United States
29 days ago
Job type
  • Permanent
Job description

Administrative Officer

Duties include, but are not limited to:

  • Performs administrative work in the following areas: personnel management/administration, budgeting and financial management, procurement and contracting, property management and supplies.
  • Assists in directing the personnel management program for FMS, performing and overseeing the full range of human resources requirements for 69+ employees consisting of the Front Office, Project Section, Biomedical Engineering Section, Maintenance & Operations Section, and Fleet Management Section.
  • Manages budget formulation and execution for a changing budget of administrative expenses involving different funding sources.
  • Acts as the liaison with the human resource management office concerning personnel-related matters.
  • Keeps management informed of the status of ongoing personnel actions.
  • Consistently communicates and treats customers (Veterans, their representatives, visitors, and all VA staff) in a courteous, tactful, and respectful manner.
  • Provides advice to management and program personnel on budgetary and financial issues.
  • Assists in the budgeting and financial management for FMS. This includes budget formulation, justification, and execution.
  • Reviews, analyzes, and interprets incoming requests, recommends appropriate action or suggests appropriate alternatives based on knowledge of internal operations, agency personnel policies, budgetary constraints and work priorities.
  • The incumbent independently assesses internal and external requests for information, data, and policy guidelines and recommends the proper communication channels or action.
  • Assists supervisors in projecting staffing needs, writing position descriptions and developing job analyses. Develops factor quality level definitions (FQLs), knowledge, skills, abilities (KSAs), prepares performance plans and appraisals, competencies, and prepares requests for disciplinary actions.
  • Manages a contract budget in excess of $2 million, which includes building service equipment, office equipment, and medical equipment. This involves preparing procurement requests, statements of work, acting as the Contracting Officers Representative (COR), maintaining records including service calls and preventive maintenance inspection reports, and certifying invoices for payment.

Work Schedule: Monday - Friday, 8:00 am - 4:30 pm, subject to change based on the needs of the facility.

This is not a virtual position.

PD#: PD843560

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Authorized

Permanent Change of Station (PCS): Not Authorized

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Administrative Officer • Jackson, MS, United States

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