Manager, Document Control

Summary

The Manager, Document Control, is responsible for leading the Document Control function, ensuring effective project documentation management, and driving transformation of document control processes, tools, and standards. Responsibilities include maintaining critical reports, updating document control systems, organizing contract documents and drawings, handling sensitive project data, and ensuring all documentation is methodically organized and aligned with Enerflex document management procedures and processes. This role also coordinates with cross-functional teams to support the successful execution of projects.

Principle Responsibilities and Duties

eadership & People Management

• Lead and support the Document Control team by providing direction, workload planning, prioritization, and daily oversight.
• Manage staffing, resource allocation, and team structure to meet project and business needs.
• Supervise direct reports, including hiring, training, work assignments, performance management, recognition, and corrective actions.
• Drive employee development through training, coaching, and knowledge sharing to improve capability, consistency, efficiency, and retention.
• Foster a culture of accountability, teamwork, continuous improvement, and alignment with Enerflex's core values.

Document Control Strategy, Governance & Compliance

• Establish, maintain, and enforce document control standards that align with Enerflex procedures and project requirements.
• Ensure compliance with customer, contractual, project, and internal documentation requirements, including revision control, transmittals, document registers, and deliverables.
• Manage electronic document repositories to ensure documentation is accurate, traceable, accessible, and organized.
• Maintain project document registers, standard forms, vendor records, and other controlled documentation.

Process Transformation & Continuous Improvement

• Lead the standardization and improvement of Document Control processes across projects and locations.
• Evaluate workflows, systems, and pain points; implement improvements that reduce rework, manual effort, cycle time, and process variation.
• Establish scalable governance, including standardized workflows, naming conventions, revision control, transmittals, document registers, and accountability.
• Promote effective use of document management systems and digital tools to improve traceability, reporting, lifecycle management, and user adoption.
• Develop change management plans, training, and communications to support new processes and tools.
• Monitor KPIs, audits, lessons learned, and stakeholder feedback to drive continuous improvement.

Project Execution & Cross-Functional Coordination

• Coordinate document flow among Engineering, Project Management, Procurement, Quality, Receiving, vendors, customers, and other stakeholders.
• Participate in project kickoff and departmental meetings to confirm documentation requirements, deliverables, and communication protocols.
• Support timely submission, review, retrieval, and closeout of project documentation by coordinating with vendors and customers.
• Manage vendor and project documentation within company systems.

Performance Management, Reporting & Systems

• Develop and report KPIs, resource plans, departmental objectives, and performance metrics.
• Maintain quality measurement tools and reporting to identify trends and support decision-making.
• Lead or support implementation and optimization of Document Control systems and user adoption.

HSE, Quality & Organizational Expectations

• Promote compliance with Enerflex Health, Safety, and Environmental (HSE) policies.
• Participate in Quality Improvement initiatives and other organizational projects as assigned.

Qualifications

Education

• Bachelor's degree preferred; relevant directly related industry experience may be considered in lieu of formal education.

Previous Assignments

• Eight plus years in document control; minimum of three years’ experience in managing staff
• Exposure to the oil & gas industry would be preferred
• Experience managing remote teams across multiple locations is preferred

Required Skills/Tools

• Strong leadership skills.
• Team player with the ability to function effectively in a matrix organization.
• Advanced knowledge of Microsoft Office and SharePoint.
• Demonstrated self-motivation, ethical behavior, and commitment to teamwork.
• Experience with multiple document management systems preferred.
• Experience working in fast-paced environments requiring strong organizational, technical, and interpersonal skills.
• Excellent verbal and written communication skills.
• Positive attitude with a desire to learn, grow, and take on new challenges.
• Proactively identifies opportunities for process improvement and recommends and implements solutions.
• Strong time-management skills, including the ability to manage multiple competing priorities.
• Willingness to collaborate proactively, share knowledge, and seek guidance through open and constructive dialogue.

Physical Requirements

• Fast-paced general office environment. Many tasks have high degrees of time sensitivity.
• May be exposed to confidential information.
• May be required to work non-standard hours including evenings and weekends

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

An Equal Opportunity Employer

Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benefits, and other terms, conditions and privileges of employment.

*Applicants must be legally authorized to work in the United States. Currently, our organization is unable to consider candidates who require visa sponsorship or the transfer of an existing visa to obtain or maintain work authorization in the United States

About Us:

Transforming Energy for a Sustainable Future. Enerflex is a premier integrated global provider of energy infrastructure solutions, covering gas processing, compression, power generation, refrigeration, cryogenic, energy transition, and water solutions. We proudly employ more than 5,000 highly skilled employees across over 25 countries worldwide.

Enerflex places its core Values of Integrity, Commitment, Creativity, and Success into action across all aspects of the business. Our innovation, strong commitment to safety, and superior service to our customers positions us as the optimal partner to meet the needs of the dynamic energy industry.

We foster a culture of ensuring our employees have the tools to do their jobs right, but to also thrive in their roles. We pride ourselves in our competitive wages, extensive rewards programs, celebration of successes of individuals and teams, and are committed to ensuring Enerflex remains a safe and inclusive space for all.

What Enerflex Offers You:

Full time employees enjoy the following benefits:

• Generous healthcare, dental and vision plans
• 401(k) employer matching
• Generous paid time off program
• Employee equity plan
• Tuition reimbursement
• Fun office environment

Enerflex is an Equal Opportunity Employer

Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state, or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benefits, and other terms, conditions, and privileges of employment.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, tasks, duties, knowledge, skills, and abilities required.