Buyer G118 Purchasing

Senior Buyer

This position is responsible for administering the solicitation processes for purchases of capital goods and services.

Major duties and responsibilities include:

• Coordinates bid/RFP/PQ process to procure various contracts; consults with departments concerning commodity needs and specifications; receives and reviews requisitions; researches and prepares specifications; assembles vendor lists by commodity; prepares bid schedules and sets bid dates; prepares legal advertisements; opens, reviews, and processes bids.
• Coordinates purchasing items for inclusion on City Council agenda.
• Coordinates pre-solicitation conferences/site visits and bid openings; chairs and co-chairs evaluation committee meetings.
• Acts as liaison between departments and vendors in regards to complaints related to annual contracts.
• Prepares and routes contract documents for signatures of contractors, City Attorney, City Manager and Clerk of Council; distributes signed contracts and sets up Master Agreement for end-user departments to process applicable purchasing document.
• Records bid prices and statements of "No Bids" for each vendor in the Financial system; processes computerized tabulations and submits for posting on the city website for vendor review.
• Assists end-users in entering and researching various purchase documents and vendor information in the Financial system; assists in training end-users.
• Verifies vendor 1099 information and requests reports from Information Technology; processes vendor 1099s; sends 1099 reports to Internal Revenue Service.
• Creates, organizes, and maintains specifications reference library.
• Performs other related duties as assigned.

Knowledge, skills and abilities required include:

• Knowledge of the principles and practices of public purchasing, bidding procedures, and contract negotiations.
• Knowledge of relevant federal and state laws, local ordinances, and department policies and procedures.
• Skill in utilizing financial computer software programs.
• Skill in problem solving and decision making.
• Skill in financial and contract negotiations.
• Skill in gathering and analyzing complex data.
• Skill in operating standard office equipment.
• Skill in oral and written communication.

Minimum educational and training requirements include knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Physical requirements include:

• Feeling perceiving attributes of objects by touch with skin, fingertips.
• Grasping applying pressure to object with fingers, palm.
• Handling picking, holding, or working with whole hand.
• Hearing 1 perceiving sounds at normal speaking levels, receive information.
• Hearing 2 receive detailed information, make discrimination in sound.
• Kneeling bending legs at knee to come to rest at knees.
• Manual Dexterity picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity ability to make rational decisions through sound logic, deductive reasoning.
• Repetitive Motion substantial movements of wrists, hands, fingers.
• Speaking expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Talking 1- expressing ideas by spoken word.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.

The work is typically performed in an office, library, or computer room. The employee must occasionally lift light objects.