Supervisor - Inventory Control

Supervisory Inventory Control

At PGE, our work involves dreaming about, planning for, and realizing a smarter, cleaner, more enduring Oregon neighborhood. Its core to our DNA and we haven't stopped since we started in 1888. We energize lives, strengthen communities and drive advancements in energy that promote social, economic and environmental progress. We're always on the lookout for people passionate about leading and being a part of teams that are advancing innovative clean energy solutions that are also affordable and accessible to all.

Job Function: Inventory Control

Administers and operates the organization's warehouses, including processing, packaging and storage of supplies, materials and equipment.

Key Job Information:

Supervisor, Inventory Control, 6577

Grade 8

Career Level: M1 Supervisor

• Supervises the daily activities of business support, technicians and/or production teams
• Sets priorities for the team to ensure task completion; coordinates work activities with other supervisors
• Decisions are guided by policies, procedures and the local business plan; receives guidance and oversight from manager
• Typically does not perform the work supervised

Key Responsibilities: Supervise Warehouse/Storeroom Staff

• Supervises bargaining teams in various locations responsible for all warehouse functions including issuing, returning, and receiving material and parts, cycle counting, stocking material, removal of obsolete stock and entering data in the inventory management system; provides daily supervision of teams, ensuring that all relevant standards/procedures are followed.
• Supervises the teams responsible for the management of capital equipment and asset records lifecycle (creating asset records for brand new equipment, tracking asset disposition) and refurbishment of tools and materials.
• Provides strategic directions to exempt employees, checks on progress on a regular basis and adjusts directions as needed.
• Ensures maximum productivity and efficiency of the operations in an environmentally conscious and safe manner.
• Maintains acceptable standard warehouse and inventory practices and policies while being responsive to internal client requests and external customer needs.
• Responsible for asset recovery functions and annual dead stock review.
• Audits storeroom practices and ensures the compliance with department policies and procedures.
• Researches industry practices, new technology and work practices; employs continuous improvement methodologies to ensure operations are efficient, cost effective and meet all compliance and regulatory requirements; ensures compliance with PGE policies regarding inventory control.
• Manages logistics on transportation of material and equipment.
• Sets direction and oversees demand management for inventory.
• Responsible for collaborating with multiple departments to ensure efficiency and meet customer needs.
• Develops, maintains and monitors budgets (operating, maintenance and/or capital).
• Hires employees, including interviewing, onboarding, performance reviews, training, etc.
• Performs biweekly review and approval of time sheets.
• Daily monitoring of inventory transactions over $2,000 to ensure accuracy.
• Weekly review of all Cycle Count Adjustments to ensure proper inventory control.
• Retains employee records and disposition.
• Shifts resources across different locations based on business need while coordinating needs for time off.
• Approves employee expenses, etc.
• Responsible for contract administration.
• Works with external vendors to resolve problems and ensure efficient flow of material.
• Has ownership of inventory system processes.
• Has ownership and development of inventory training certifications.
• Functions as the primary link between business agent and the work force by interpreting and enforcing work practices consistent with the labor agreement. Supports company in union negotiation efforts.
• Promotes and trains team members and monitors safety practices. Actively engages in changing safety culture.
• Monitors and manages expenditures, ensuring that all financial targets are met and examines any areas where budgets/expenditures vary from plan.
• Represents inventory business process involving company initiatives.
• Initiates and oversees completion of infrastructure improvement projects.
• Actively engages in storm restoration efforts. Represents storeroom emergency preparedness.
• Implements resourcing decisions and planning for team.
• Partners with HR in the definition of jobs, recruitment, evaluation and selection processes.
• Maintains knowledge of skill development tools/resources and advises on required outcomes for learning or development from knowledge of available tools and organizational development needs.
• Assists employees in creating development plans and monitors progress.

Education/Experience/Certifications Education:

• Requires a bachelor's degree in business, supply chain, operations or other related field or equivalent experience.
• Prefer five or more years in warehousing, supply chain, purchasing or administration.

Competencies (Knowledge, Skills, Abilities):

Functional Competencies

• Advanced knowledge of inventory management practices, processes and procedures
• Advanced knowledge of warehouse system management
• Intermediate knowledge of PGE purchasing processes
• Intermediate knowledge of contract administration processes and practices
• Intermediate knowledge of standard office software applications Word, Excel, PowerPoint
• Intermediate knowledge of Sarbanes-Oxley (SOX) regulations
• Intermediate knowledge of the Inventory Management System Working knowledge of Supply Chain Management fundamentals
• Working knowledge of Work Management System
• Working knowledge of work order life cycle
• Working knowledge of labor relations and applicable collective bargaining agreements

General Competencies

• Advanced analytical thinking skills
• Intermediate conflict management skills
• Advanced decision-making skills Intermediate focus on customers skills
• Intermediate negotiation skills
• Advanced organization management skills
• Intermediate resource management skills
• Intermediate safety leadership skills
• Advanced written/oral communication skills

Leader Practices

• Drives Results
• Plans and Aligns
• Decision Quality
• Drives Engagement
• Courage

Physical and Cognitive Demands:

Cognitive

• Consistent use of logic or scientific thinking to define problems, collect information, establish facts and draw valid conclusions.
• Ability to adhere to set response times, deadlines and time-sensitive tasks
• Ability to follow accuracy standards
• Ability to follow through on decision-making tasks
• Ability to interact effectively and collaboratively within a team environment
• Ability to communicate and problem solve when under stress
• Ability to respond and adapt to frequent change
• Ability to accept and demonstrate self-awareness when provided constructive feedback
• Ability to discern feedback and acknowledge ownership of areas of improvement
• Ability to avoid future mistakes by applying reasonable skills to new but similar work situations or tasks
• Ability to successfully collaborate with peers, managers and others within the organization
• Demonstrates sound memory
• Ability to process new information to be applied consistently to work tasks

Schedule/Attendance:

• Ability to work long hours
• Ability to work a variable schedule
• Ability to report to work and perform work during periods of severe inclement weather
• Ability to consistently meet attendance standards for regular, reliable, predictable, full-time attendance
• Ability to work shift schedule
• Ability to work on-call schedule

Physical Capabilities:

• Driving/travel/commute: Daily within service territory - Frequently (at least once a week or more)
• Driving/travel/commute: Overnight inside/outside the service territory - Occasionally (one to two times a month or less)
• Computer