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Administrative AssistantEmploynet • San Jose, CA, US
Administrative Assistant

Administrative Assistant

Employnet • San Jose, CA, US
30+ days ago
Job type
  • Full-time
  • Quick Apply
Job description

YOUR NEXT OPPORTUNITY: The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments assigned. This position will provide general assistance to all levels of staff.




WHAT YOU'LL DO:
  • Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.).
  • Provide prompt and professional service to all internal and external clients.
  • Prepares and distributes internal communications and serves as a central clearing position for general information.
  • Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.
  • Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed.
  • Answer inquiries and/or directs calls to appropriate staff and take messages as necessary.
  • Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff.
  • Maintain supervisor's calendar, schedule meetings and conference rooms for Department.
  • Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time.
  • Provide support by photocopying, filing, and sending faxes as needed.
  • Pull and put files into dead storage as required.
  • The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing, and other duties will be assigned based on the position's role within the business unit.




WHAT YOU BRING TO US:
  • Associate degree in Business Administration or related discipline
  • Minimum 2 years' experience in office administrative work
  • Can be a combination of education, training, and relevant experience







WHAT YOU'LL NEED TO BE SUCCESSFUL:
  • Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored
  • Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
  • Prioritize and manage multiple tasks, changing priorities as necessary
  • Work under pressure and adapt to changing requirements with a positive attitude
  • Oral and written communication skills as required for the position
  • Self-motivated, proactive and an effective team player
  • Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others




Pay: Up to $25.00 per hour depending on experience

Hours/Days: 7:00 AM - 4:00 PM Monday - Friday rotating Sundays



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Administrative Assistant • San Jose, CA, US

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