Human Resources Assistant

Human Resources Assistant

The Human Resources (HR) Assistant provides support to all HR functions, including assisting in recruiting, onboarding, separations, training initiatives, health and welfare issues, and HRIS maintenance. Maintains and upgrades existing files and confidential personnel files, both digital and print. Creates new files as needed. Prepares documents and correspondence, as directed. Assists in the development and presentation of special programs, such as staff meetings, safety awareness, and performance evaluation. Communicates with employees and others, both in person, via telephone, and via Teams regarding personnel issues.

This is a full-time position, Monday through Friday.

In addition to working in the iconic French Quarter, the Historic New Orleans Collection offers the following benefits:

• Competitive salary
• Medical, dental and vision insurance for employees and dependents (children and opposite or same sex spouse/domestic partners). Medical insurance includes treatment for gender dysphoria.
• Life, long term disability, and AD&D insurance
• Voluntary additional life insurance, critical illness insurance, and accident insurance
• Employee Assistance Program
• Flexible Spending Account
• Professional development and tuition assistance
• Paid parental leave
• Paid time off and paid holidays
• Gym membership
• Parking reimbursement
• Work/life balance

The Historic New Orleans Collection centers diversity, equity, accessibility, and inclusion at the core of everything we do. We are committed to becoming a more diverse and inclusive workplace, an organization that epitomizes the best practices in our field, and a community institution that truly reflects and supports our visitors, our neighbors, and our home. To that end, we actively encourage and welcome applications from members of underrepresented and marginalized groups. We are committed to employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or expression, Veteran status or any other characteristic protected by law.

Essential Duties and Responsibilities:

The below duties and responsibilities are essential core functions of this position. Other duties may be assigned as needed.

• Maintains accurate and up-to-date human resources files, records, and documents.
• Answers employees' basic questions regarding benefits, payroll, HRIS, and similar topics.
• Timely and accurately enters data into the HRIS.
• Assists in preparing, posting, and advertising announcements for job vacancies.
• Timely conducts background screens on new hires.
• Prepares and processes files for newly hired employees and separating employees in accordance with established procedures.
• Reconciles monthly insurance invoices.
• Updates personnel records using electronic and manual systems (HRIS and benefits management platform).
• Assists with the preparation and tracking of performance review processes.
• Assists with the preparation of open enrollment.
• Maintains HNOC's organizational chart.
• Assists with updating information with vendors such as health and welfare benefits and the retirement plan.
• Assists with coordination of special events such as trainings, meetings, and HR-related employee engagement events, as well as regular language classes for staff.
• Communicates with employees and department heads, as needed.
• Assists in providing information regarding issues related to laws and regulations, such as ADA, FMLA, EEOC, etc., or other governmental agencies.
• Enters and retrieves data from computer system as needed for reference, reports, etc.
• Assists with safety issues, such as ensuring first aid kits, PPE, etc. are readily available to staff.
• Requires regular and prompt attendance plus the ability to work well with others and work well as a team.
• Performs other related duties as assigned.

Requirements:

Job Qualifications:

Below are the minimum requirements necessary for this position.

Education:

• Associate or bachelor's degree.

Experience:

• Minimum of 1 year of Human Resources experience.

Knowledge, Skills, and Abilities:

• Exceptional data entry skills.
• Excellent organizational skills and attention to detail.
• Excellent communication and customer service skills.
• Adept at problem solving.
• Ability to learn human resources principles, practices, and procedures.
• Ability to work as part of a team and collaborate with others as well as demonstrated ability to work independently.
• Ability to be flexible and responsive to an evolving work environment.
• Ability to meet deadlines.
• Knowledge of modern office practices, procedures, systems, and equipment including computers and software including Microsoft Office and Adobe Acrobat and/or MegaSign.
• Proficiency in Paylocity and ability to learn other HRIS, payroll, and related software.
• Ability to manage multiple priorities and multiple demands to accomplish tasks in accordance with established requirements.
• Ability to remain confidential and discreet.
• Bilingual or multilingual preferred (English-Spanish, English-French).

Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to remain in a stationary position, move throughout the properties, operate a computer and other office machinery, and position self to work at workstation. This position consistently communicates with co-workers and others and observes, inspects, prepares and organizes documents and related materials.