Accounts Payable Specialist

Job Description

We are looking for a talented AP Specialist to join our growing global team at Sectigo.

The Accounts Payable Specialist is responsible for full cycle accounts payable processing in a timely and accurate manner and in accordance with company policies within a multi-entity and multi-currency enterprise. This individual is responsible for performing accurate and timely reviews, verifications, and processing of vendor invoices and payments and employee expense reimbursements, while maintaining an organized filing system and conducts all assignments in accordance with company policies and Sectigo guidelines. This individual works cross-functionally with internal departments and external resources on Accounts Payable related issues and supports adherence to relevant regulatory requirements and company Standard Operating Procedures (SOPs).

Here are the core functions, responsibilities, and expectations for this role:

• Responsible for full cycle accounts payable processing in a timely and accurate manner and in accordance with company policies.
• Assists in handling weekly check run procedures.
• Reviews invoices for compliance with company policies and signature authority limits and processes invoices and related vendor documents (i.e., purchase orders, goods receipts, etc.); reconciles and codes invoices and ensures invoices are appropriately approved.
• Substantial data entry and accurately enters transactions into Sectigo’s accounting system and records any adjustments.
• Reviews and audits expense reporting for receipts and proper GL coding, including travel and entertainment as well as corporate credit card and employee reimbursement expenses.
• Ensures payments are made timely and in accordance with cash flow by maintaining a cash summary log.
• Assists with processing of customer refund payments.
• Assists in preparing weekly wire transfer requests and creates and maintains bank templates.
• Ensures proper record retention of A/P documentation including, but not limited to, maintaining vendor files and accurately filing invoices and related documents.
• Assists with monthly, quarterly, and year-end close processes.
• Participates in annual audit by providing any payment and invoice information requested
• Reviews monthly vendor statements and reconciles any differences.
• Assists with account variance and Intercompany reconciliations.
• Manages the integration of newly acquired entities.
• Efficiently analyzes expense data for accrued expenses; projects and outlines expense forecasts.
• Builds and maintains positive internal and external relationships while researching and resolving invoicing issues; provides information to auditors.
• Performs other tasks and assignments as needed and specified by management.
• Additional tasks associated with this position may be assigned in response to company initiatives and business needs.

More information about this role:

• This is a full-time position, working in a hybrid model, and reporting to our Scottsdale office at least 3-4 days a week.
• The targeted compensation package for this role is between USD 50,000 and USD 54,000 per annum, subject upon internal equity and years of experience. We may make further adjustments through an approval process if the targeted compensation range needs to be modified based on business needs and market trends.

Qualifications

Education:

• Bachelor’s degree in Accounting, Finance or related Business discipline is preferred.

Experience:

• Minimum of 2 years of current, related Accounts Payable or Accounting experience.
• Invoice coding experience to determine capex v opex and prepaids.
• International currency experience preferred.
• Experience working in a multi-entity environment preferred.

Ideal Candidate Profiles, Talents, and Desired Qualifications:

• Familiarity with taxes and three-way matching (i.e., purchase orders, invoices and receipts).
• Ability to leverage and implement technology.
• Proficiency with Microsoft Office suite with advanced excel skills.
• Proficiency with Microsoft Dynamics 365 Business Central or similar software such as Great Plains, Solomon
• Must have outstanding work ethic, willing to roll up sleeves work attitude.
• Ability to analyze and interpret financial data.
• Excellent customer service skills.
• Excellent verbal and written communication and skills; ability to present ideas and communicate effectively and proactively.
• Ability to work independently and collaboratively, as required, in a fast-paced, team environment consisting of internal and external team members.
• Excellent analytical skills, math aptitude and data entry skills with emphasis on accuracy.
• Excellent problem-solving skills and to adapt to changing priorities and deadlines.
• Excellent planning, organization, attention to detail and time management skills including the ability to support and prioritize multiple projects.
• Ability to work in a global and fast-growing environment processing 90+ invoices per week, working with 200+ vendors.

Additional Information

Sectigo is an Equal Opportunity Employer.

At Sectigo, we are committed to providing equal opportunities throughout your career. We hire and promote the most qualified individuals based on their skills, experience, job requirements, and business needs. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability, pregnancy, genetic information, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable laws in the countries where we operate.

Our “One Sectigo” culture fosters a strong sense of belonging and supports a respectful, inclusive workplace free from discrimination and harassment.

Use of Artificial Intelligence (AI) in Our Hiring Process at Sectigo:

To enhance your experience, Sectigo may use Artificial Intelligence (AI) tools during the recruitment process. We are committed to using AI responsibly and transparently, ensuring fairness, accuracy, and human oversight at every stage.

Global team. Global reach. Global impact.

At Sectigo, we believe doing good is good business. Our strength and our success come from our team of passionate, engaged individuals who make a difference, both locally and globally. Our commitment to engagement is rooted in an unconditionally inclusive workforce, embodying our unique perspectives, heritages, and backgrounds, all as diverse as the experiences of each Sectigo employee. Importantly, we strive to be recognized not only as the CLM leader but also for our intentional efforts to promote employees into the roles that most challenge and excite them, into experiences that allow them to grow their interests as we grow the business. We are committed to bringing a little bit of fun and a whole lot of happiness into everything we do so that our work – and our team members – reflect the positive outcomes we deliver to our customers every day.