Talent.com
Ascension Global Staffing & Executive Search
Office ManagerAscension Global Staffing & Executive Search • Miami, FL, United States
No longer accepting applications
Office Manager

Office Manager

Ascension Global Staffing & Executive Search • Miami, FL, United States
9 days ago
Job type
  • Full-time
Job description

Office Manager

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Our national law firm client seeks an Office Manager to lead and manage their Miami office. This highly visible position will manage the day-to-day operations of the office, serve as a key advisor to the local management team, and play a critical role in fostering a positive work environment. This role will report to the Miami Partners in Charge and work closely with the Firm's HR and Administrative Leadership teams.

Our client is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, professional practices, local government, general liability, construction and commercial litigation.

Principal Duties and Responsibilities

  • Supervise, train, and develop all administrative and paralegal professionals.
  • Manage and oversee workflow coordination among legal administrative assistants (LAAs), paralegals, and office support professionals, including management of LAA and Paralegal teams, management of the office case list, management of assignments in coordination with the partners, resource allocation, and development of best practices and training protocols.
  • Serve as the liaison between the Partners in Charge and partners, associates and administrative staff.
  • Assist with attorney workflow management and business development and diversification initiatives.
  • Oversee/approve PTO requests and administrative staff timecards, monitor overtime policy, and manage hybrid schedule.
  • Oversee talent acquisition/recruiting, onboarding, offboarding, and staffing initiatives to meet current and future workforce needs.
  • Serve as the primary resource for employee relations/HR matters, investigations, policy interpretation, and workplace issue resolution.
  • Support performance reviews, coaching, corrective action, and employee development while fostering a culture of accountability and feedback.
  • Prepare the annual office budget.
  • Organize and coordinate team member events, team-building activities, and social gatherings to build relationships and promote camaraderie.
  • Track and review billable time entries and monitor compliance with office policies and protocols.
  • Process office administrative invoices and expenses.
  • Coordinate the use of conference rooms for trial needs, deposition, mediation, and office meetings and conferences.
  • Oversee facilities management acting as the primary contact with building management for maintenance, security and other requests.
  • Serve as the primary liaison for all vendor agreements and maintenance.

Qualifications, Skills and Abilities

  • B.A. or B.S. in a related field and five or more years of experience with legal or other professional service organizations.
  • Strong understanding of human resources and office management.
  • Experience working in a law firm and overseeing legal support positions is required.
  • Strong team management and leadership skills, with a proven ability to develop and lead teams in a client service-focused environment.
  • Excellent communications skills and ability to communicate credibly and diplomatically with all levels in an organization.
  • Ability to anticipate and strategically address challenges.
  • Ability to independently assess firm needs and develop and lead effective solutions.
  • Strong sense of accountability, taking ownership over projects and responsibilities and resolving issues proactively.
  • Ability to maintain professionalism under pressure.
Create a job alert for this search

Office Manager • Miami, FL, United States

Similar jobs

Back Office Manager

Diamonds Direct (Signet Jewelers)Miami, FL, United States
Full-time

The Back Office Manager is responsible for overseeing the efficient operation of the back office, ensuring the seamless coordination of special-order processing, inventory management, administrativ... Show more

 • Promoted

Office Manager | Downtown

Cactus Club Cafe Miami DowntownMiami, FL, United States
Part-time

We are seeking individuals with availability to work Saturdays and Sundays, with possible weekday coverage.This is a part-time positionStep into something new and be a key player in Cactus Club Caf... Show more

 • Promoted

Dental Office Manager

Aspen DentalMiami, FL, United States
Full-time

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO).Our best-in-class training program, competiti... Show more

 • Promoted

Tax Partner - Global Family Office Enterprise

RSMMiami, FL, United States
Full-time

Affluent families around the world face increasingly complex challenges in managing, safeguarding, and growing their wealth.Whether derived from successful business ventures or inherited across gen... Show more

 • Promoted

Senior Manager, Revenue Accounting

Carnival CorpMiami, FL, United States
Full-time

Sr Manager, Revenue Accounting.One of the best-known names in cruising, Princess is the world's leading international premium cruise line and tour company, carrying millions of guests each year to ... Show more

 • Promoted

OFFICE MANAGER

Community Health of South FloridaMiami, FL, United States
Full-time

The purpose of the Office Manager is to provide oversight of the Health Center Operations, which includes but it's not limited to: administrative oversight of all staff at the center, billing and a... Show more

 • Promoted

Office Manager

The DART CenterMiami, FL, United States
Part-time

Start Date:As soon as possibleSchedule:Part time, 10-15 hours per weekLocation:The DART office, 9401 N.Biscayne Bvld, Suite 215-16, Miami Shores, FL 33238Who we areThe Direct Action and Research Tr... Show more

 • Promoted

Director, Private Client Services Family Office

Alvarez & MarsalMiami, FL, United States
Part-time

Director, Private Client Services.Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action and results-oriented professionals.We take a hands-on approach to solving our clien... Show more

 • Promoted

Tax Manager Family Office

RSMMiami, FL, United States
Full-time

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their ful... Show more

 • Promoted

Office Manager

The CollectionMiami, FL, United States
Full-time

Position OverviewThe Office Manager supports the Controller and General Manager in overseeing the dealership's accounting operations and office administration.This role ensures accurate financial r... Show more

 • Promoted

Head of Client Success (In Miami office)Miami, FL

Safari AIMiami, FL, United States
Full-time

The Company's vision is to automate action of the leading companies in the physical economy, from Entertainment, QSR's, Retail and beyond.It's using computer vision AI to measure, alert and provide... Show more

 • Promoted

Tax Partner - Family Office Enterprise

RSMMiami, FL, United States
Full-time

RSM's Family Office Enterprise practice serves as a trusted partner, supporting families through their wealth journey.Our practice is built on a collaborative model that brings together family offi... Show more

 • Promoted

Facilities Office Manager

King Jesus MinistryMiami, FL, United States
Full-time

Facilities Office ManagerJob OverviewThe Facilities Office Manager will manage and oversee the administrative office operations of the facilities department, ensuring efficient coordination of main... Show more

 • Promoted

Family Office Accountant

Suncap TechnologyMiami, FL, United States
Full-time

We are seeking an experienced and solutions-focused accountant to lead the accounting and financial operations of a private family office.This role oversees accounting, financial reporting, and acc... Show more

 • Promoted

Office Manager, Hospice

AccentcareMiami, FL, United States
Full-time

OverviewOffice ManagerLocation:Miami, FLPosition:Office ManagerJob ID:74315Remote/Virtual Position:NOCoverage Area:In-OfficeFind Your Passion and Purpose as a Full-Time Office ManagerSalary:$24 - $... Show more

 • Promoted

Office Manager

MG+M The Law FirmMiami, FL, United States
Full-time

MG+M The Law Firm (MG+M) seeks an Office Manager to lead and manage their Miami office.This highly visible position will manage the day-to-day operations of the office, serve as a key advisor to th... Show more

 • Promoted

Office ManagerHR

ENVISION MINDCARE LLCMiami, FL, United States
Full-time

Benefits:Bonus based on performanceFree food & snacksPaid time offJob SummaryWe are seeking an Office Manager to join our team.In this role, you will coordinate all administrative duties and of... Show more

 • Promoted

Regional Office Administrator - Florida Offices

wilsonelserMiami, FL, United States
Full-time

Regional Office Administrator - Florida Offices.At Wilson Elser, we are redefining what it means to work at a national law firm.With more than 1,400 attorneys across 46 offices nationwide, we are r... Show more

 • Promoted

Senior Manager, Revenue Accounting

Holland America GroupMiami, FL, United States
Full-time

Sr Manager, Revenue Accounting.One of the best-known names in cruising, Princess is the world's leading international premium cruise line and tour company, carrying millions of guests each year to ... Show more

 • Promoted

PEPI: Manager, CFO Services (OPEN TO ALL US LOCATIONS)

Alvarez & MarsalMiami, FL, United States
Full-time

A&M CFO Services work with private equity held portfolio companies and provide our clients with solutions to preserve and generate value for their businesses.Our goal is to improve transparency to ... Show more