Document Controller

Job Description & Skill Requirement:

Document Controller Job Description

Document Controller (DC) will be assigned to one or more projects and will function under a

dotted-line matrix organization with hard line accountability to the Client Information Manager

based upon project assignments. The DC is accountable to ensure adherence to company

standards and processes, and will be assigned to support project teams at various offices;

minimal travel between offices is required.

Key Responsibilities

Governance and Control

• Ensure the effective application of Client’s Document Control processes, procedures,

numbering standards, tools and systems

• Perform Document Control activities for the assigned Project Team including the

management of all drawings, correspondence, internal documentation, final project

documentation, and all project related documents

• Implement procedures and work processes that adhere to Client's Document Control

standards

• Responsible for oversight and assurance that Contractor Document Control function

conforms and delivers to Client’s Document Control standards

• Basic understanding of DFO (Documents for Operations) requirements

• Utilize and share lessons learned in accordance with Client's best practices

• Responsible for maintaining integrity of the Project information stored in Client’s

Information Management System (IMS)

• Respond to Project queries and status requests

• Expedite personnel delivering documents to meet the scheduled delivery of information

• Ensure information is handed over in compliance with the Client’s Document Control

requirements, the specific operations business needs and in alignment with the project

schedule

Interfaces

• Develop and maintain interfaces with key project stakeholders within the Company as

well as with the Contractors

• Represent the Document Management function at relevant project meetings or

workshops (e.g. Project Team Meetings and Project Service Meetings)

• Support and champion document management standardization objectives through the

provision of training and other knowledge sharing activities

• Liaise with the Contractor Document Control staff regularly

• Research and maintain awareness of DC standards and business best practices for

project documentation

• Serve as the point-of-contact for the project team for the management of project

documentation and the supporting applications

Administration

• Deliver efficient, effective and secure management of documents and Project Team

support that includes document capture, quality assessment, rejection as applicable,

coding, updating, review routing, distribution to ensure that project documents adhere

to the documentation requirements (name, revisions, review and approved, etc.)

• Process incoming/outgoing Project Documentation accurately, and in a timely fashion

• Timely distribution of submitted documents based on pre-approved Document

Distribution Matrix (DDM)

• Perform quality assurance to ensure integrity and accuracy of the Project Master

Document Register

• Analyze data from the project MDR to identify gaps in documentation

• Facilitate training and guidance for project team members use of the IMS

• Oversee the application of document numbers and the delivery of documents to meet

project requirements to both internal project team members and Contractors

• Daily contact with Client Project team members and routine contact with Document

Control Supervisor

• Proactive in addressing or sharing issues with others who can address them

Essential experience and job requirements

Experience

• Five (5) years of experience as a Document Controller

• Relevant professional experience gained from at least two different job roles related to

engineering document management on projects or business assets

• Experience using electronic document management systems for processing of

Transmittals/Documentation and controlling and reporting project data

• Advanced understanding of Engineering Technical Documentation (Types and

Disciplines)

Skills

• Sound knowledge of Information and Document Management processes

• Excellent interpersonal and influencing skills, across the whole project irrespective of

seniority, organizational or contractual boundaries

• High level of self-motivation

• Strong verbal and written communication and Organizational skills

• Advanced user of MS Office suite of software

Desirable criteria and qualifications

• Experience in Oil and Gas / LNG sector

• Previous experience in a Client / Operator role

• Prior experience with Onshore, Offshore and LNG projects preferred

“LTTS is an Equal Opportunity Employer and maintains a clear policy against discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation. As an inclusive organization, we actively endorse equal opportunities for all candidates with the right mix of talent, skills, and potential. We encourage applications from a diverse pool of candidates and selection for roles will solely be based on individual merit.”

"L&T Technology Services LTD is an equal opportunity employer and is committed to providing reasonable accommodations to qualified individuals with disabilities. If you require any accommodations to participate in the recruitment process or to perform the essential functions of the job, please let us know. We will work with you to provide reasonable accommodations in accordance with applicable law."