Part-Time Program Assistant, Science Division

Part-Time Program Assistant, Science Division

Location: Bellevue College

Full/Part Time: Regular/Temporary

Position Summary: The Program Assistant provides specialized administrative and programmatic support to the Dean and Division Operations Director (DOD) of the Science Division. This position is responsible for coordinating and executing a wide range of tasks essential to the effective operation of the divisions academic and administrative programs.

Working under general supervision, the Program Assistant performs duties that require knowledge and experience specific to the divisions programs. Responsibilities include managing logistics for meetings and events, maintaining program and division records, interpreting and applying institutional policies and procedures, and serving as a key liaison to students, faculty, staff, and the public. The role also involves supporting responding inquiries, data management, and ensuring compliance with program requirements.

This position requires strong organizational skills, attention to detail, and the ability to work independently while contributing to a collaborative team environment. A commitment to diversity, equity, and inclusion is essential, as the Program Assistant plays a vital role in maintaining a welcoming and student-centered academic community.

There are 2 vacancies for this position.

Pay, Benefits & Work Schedule: Pay rate: $20.49/hour - $27.28/hour. The successful candidate is expected to work 20-25 hours per week. This position typically assigned as needed on a quarterly basis, with no expectation of continued employment beyond the current appointment. Typically, new hire starts no higher than $23.31/hour. This position requires the employee to work in person five days per week. This position typically assigned as needed on a quarterly basis, with no expectation of continued employment beyond the current appointment.

This position is expected to NOT be eligible for benefits.

About The College: Bellevue College is a vibrant, student-centered institution located just 10 miles east of Seattle. Serving one of the most diverse student populations in Washington - we are proud to reflect the global community we serve.

As an employer, Bellevue College is committed to fostering a workplace where employees feel valued, supported, and empowered. We believe that our faculty and staff are essential partners in fulfilling our mission, and we prioritize professional growth, collaboration, and innovation in everything we do. Employees at Bellevue College benefit from opportunities to expand their skills, contribute to meaningful work that changes lives, and engage in a community that is deeply committed to inclusion.

We are dedicated to creating an environment where creativity and innovation thrive, and where the contributions of every employee help shape both the success of our students and the vitality of the region. At Bellevue College, you will find a community that supports your goals, values your voice, and celebrates your impact.

About the Department: The Science Division at Bellevue College is committed to fostering a passion for discovery and scientific inquiry through high-quality education, innovative research, and community engagement. We offer a diverse range of courses and programs that prepare students for academic advancement, professional careers, and lifelong learning in the sciences. The Science Division provides opportunities for students to explore and pursue degrees in STEM. The Division has set a goal of reducing opportunity gaps and we are engaging in conversations and initiatives to address these within our pedagogical and organizational practices.

Essential Functions:

• Serve as the primary point of contact for the program and for current and potential students; provide accurate information regarding program policies and appropriate contacts, advising procedures, course offerings, and college resources.
• Respond to general advising inquiries; assist students with appointment scheduling and referrals to appropriate advisors or campus services.
• Support the planning, organization, and execution of division operations, meetings, retreats, conferences, and special events; manage logistics and serve as the main contact for event-related inquiries.
• Promote program and division activities on campus and with external organizations; serve as a liaison to other departments and community partners.
• Identify and resolve routine issues by providing options, fulfilling services, and applying knowledge of college policies and procedures; refer unresolved or complex matters to appropriate contacts.
• Prepare, edit, and distribute a variety of communications, including meeting agendas, minutes, newsletters, announcements, ensure accuracy, clarity, and consistency in all published materials.
• Establish and maintain accurate electronic and physical filing systems, including archival records for syllabi and equipment inventory.
• Review and where appropriate edit documents for accuracy and compliance prior to publication, including syllabi, promotional materials, and web content.
• Support faculty with instructional and administrative needs; provide information on processes, facilitate communication and access to resources.
• Order office supplies and other equipment as needed.
• Collaborate with faculty and staff to create and distribute promotional materials using Microsoft Word, Canva, PowerPoint, and other tools.
• Coordinate classroom reservations and space usage; support renovation and remodeling projects for instructional and administrative areas.
• Post class cancellation notices and ensure timely communication of schedule or room changes.
• Perform advanced word processing and data management tasks, including mail merges, formatting documents, and integrating text with graphics, spreadsheets, and databases.
• Perform other related duties as assigned to support the divisions goals and operations.

Minimum Qualifications:

• High School Graduation or equivalent in a relevant field. Any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis.
• Three years of progressively responsible experience in office, clerical, secretarial, or general administrative work, including at least one year of experience assisting clients or customers with inquiries, complaints, or problem resolution.
• Effective written, verbal, and interpersonal communication skills that ensure direct and meaningful messaging with senior management, faculty, students, and other target audiences.
• Demonstrated proficiency with Microsoft Office 365, Outlook, SharePoint, Word, Excel, Teams, and PowerPoint.
• Demonstrated experience using Adobe Sign for creating, managing, and tracking electronic signatures on official documents.
• Strong diplomatic and interpersonal skills, with the ability to establish and maintain cooperative relations with diverse individuals and groups while fostering a welcoming and inclusive environment.
• Demonstrated ability to maintain cooperative working relationships and preserve confidentiality.
• Demonstrated effective organizational, time-management, and administrative support skills.
• Demonstrated effective listening and problem-solving skills, a proactive approach to overcoming challenges, and the ability to be a self-starter.
• Flexible and adaptable, with the capacity to work independently and collaboratively.

Preferred Qualifications:

• Associate's degree from an accredited institution. Formal education will substitute year-for-year for experience.
• Demonstrated experience using Qualtrics for designing, distributing, and analyzing surveys.
• Demonstrated ability to perform complex tasks utilizing SharePoint.
• Experience authoring/publishing newsletters.
• Demonstrated ability to work with diverse colleagues and students in a collaborative and inclusive environment.
• Familiarity with learning management systems and educational technology platforms that support inclusive and accessible learning experiences.
• Familiarity with educational enterprise resource planning database and tracking systems.
• Experience in event planning and coordination, with a focus on creating inclusive and welcoming environments.
• A willingness to learn and a good service ethic.

Conditions of Employment:

• Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.
• Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
• Sexual Misconduct and Background Check: Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under
• Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.
• Reference Check: Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties.

Other Information:

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