TYPICAL WORK ACTIVITIES

Administrative Assistant - Art, Music, & World Language - Provisional

Title: Administrative Assistant - Art, Music, & World Language - Provisional

Location: School Location

Salary: $54,031 - $64,518

Civil Service residency requirements will apply (The City of Buffalo Civil Service does not require residency within the City of Buffalo for Native Americans. The City of Buffalo Civil Service does require tribal enrollment or community recognition as a Native American)

Application: Successfully received will generate a confirmation email to the account listed on the application. If you do not receive a confirmation email, we cannot guarantee that your application was received. You must submit an application until you receive a confirmation email.

Typical Work Activities

• Assists department head/administrator in carrying out the details of a business office
• Reads incoming mail, conducts general correspondence, and routes balance to the proper official or unit
• Processes and follows up on various types of requests and claims
• Interviews office callers, media, salesmen, and others and furnishes general information about departmental functions and activities
• Coordinates and supervises the maintenance of departmental account-keeping records, personnel records and preparation of payrolls
• Supervises the requisitions, purchasing, receipt, and inventory of departmental supplies and equipment and the processing of related records
• Assists in the preparation of departmental budget, secures budget estimates, performs budget estimate studies and maintains budget control
• Collects and compiles data and statistics, prepares organizational workflow and efficiency studies and submits recommendations for the improvement of procedures and solutions of administrative problems
• Maintains contacts with units within the department, with other city departments, public and private agencies to assists in solving mutual problems, developing improved services and building good will
• Coordinates compliance with civil service job procedures, appointments, promotions and transfers; Provides guidance and training for new employees in office procedures, routines and methods
• Monitors departmental programs or projects and recommends adjustments when needed
• Maintains and updates various departmental records to be used in carrying out the details of a business office
• Inputs data and information in word processor, personal computer etc.
• Performs related work as required.

Full Performance Knowledge, Skills, Abilities and Personal Characteristics

• Thorough knowledge of the principles and practices of office management and personnel management
• Working knowledge of principles of account keeping and budgets
• Ability to organize, assign, coordinate and review the work of others
• Public Relations
• Ability to understand and interpret written material
• Ability to get along well with others
• Ability to present oral comments and opinions clearly and concisely
• Ability to operate a personal computer in the use of application programs etc.
• Physical condition commensurate with the demands of the position.

Minimum Qualifications Promotional Continuous and permanent status in any city department as an Assistant Collections Officer, Assistant Operations Supervisor, Associate Account Clerk, Associate Tax Clerk, Legal Secretary, Principal Clerk, School Clerk, Senior Account Clerk, Senior Account Clerk-Typist, Senior Account Clerk-Stenographer, Senior Clerk, Senior Data Processing Equipment Operator, Senior Inventory Clerk, Senior Rate Clerk, Senior Typist, Senior Stenographer, Stenographic Secretary, Contract and Specifications Clerk, Chief Teller, Head Teller, Teller, Traffic Clerk and Traffic Record Technician, Water Service Adjustor for one year.

Open Competitive

(A) Bachelor's Degree from an accredited college or university and two years of full time office management experience in the field of accounting, public administration, personnel administration, financial management or a closely related field; one year of which must have been in a responsible administrative or supervisory capacity OR (B) Associate's Degree from an accredited college, technical or business institute and four years of full time office management experience in the field of accounting, public administration, personnel administration, financial management or a closely related field; one year of which must have been in a responsible administrative or supervisory capacity; OR (C) Graduation from High School, GED or Equivalency Diploma and six years of full time office management experience in the field of accounting, public administration, personnel administration, financial management or a closely related field; one year of which must have been in a responsible administrative or supervisory capacity; OR (D) An equivalent combination as defined within the limits of A, B and C. NOTE : Verifiable part-time experience will be pro-rated to meet full time experience requirements. Proof of education must be presented at time of appointment. Final Filing Date : July 31, 2026