Admin Assistant 2

Job Description

Receptionist/Admin Assist II is the face of the workplace and a key representative of the Austin Design Center of Renesas Electronics America, Inc. This is a highly visible role where friendliness, discretion and attention to detail are essential.

You will be responsible for delivering a consistently high standard of front-of-house service, supporting staff and visitors and ensuring that the reception and meeting environments reflect the standards of Renesas Electronics America, Inc. (REA).

Key Responsibilities

Front of House & Visitor Experience

• Act as the primary point of contact for visitors, guests, and staff, delivering a polished and professional first impression.
• Manage day-to-day front of house operations to ensure a seamless visitor experience.
• Build effective working relationships with internal teams and vendors.

Reception & Communications

• Manage reception and receiving of visitors and packages in a timely manner.
• Ensure contacts are notified efficiently of their visitors' arrival and of any packages that have been delivered for them.

Workplace & Meeting Room Support

• Coordinate meeting room bookings, access and hospitality requirements.
• Support corporate meetings and events, ensuring spaces are prepared to a high standard.
• Work closely with Facilities to ensure reception and meeting areas are maintained, presentable and fully operational.

Administrative & Operational Support

• Provide general administrative support related to workplace operations, including visitor access cards and staff requests.
• Maintain accurate records, logs and documentation in line with REA procedures.
• Support onboarding activities in coordination with the HR and IT teams.
• Maintain reception SOPs, systems, and shared documentation.

Security, Access & Compliance

• Support day-to-day access control processes for staff, visitors and vendors.
• Keep updated suite access records and RICOH check-in records.

Office Support

• Maintain break room snacks and drinks, working with vendors and placing orders as needed.
• Provide adequate stationery supplies for employees by keeping sufficient stock.
• As requested, create shipping documents for FedEx domestic and international shipments.
• Order small supplies from Amazon as requested by employees and approved by their managers.

Qualifications

The ideal candidate will have:

Essential

• Exceptionally well presented, professional, and confident in a front-facing role.
• Strong service mindset with pride in delivering high standards.
• Reliable, organized, and comfortable working in a structured corporate environment.
• Clear communication skills in English.
• Competent in Microsoft Outlook, Excel, and standard office systems.

Desirable

• Experience in front of house, hospitality, corporate services, or facilities support.
• Exposure to professional services or office environments.
• Genuine ambition to develop a long-term career within Facilities Management.
• Corporate Workplace Operations.
• Continuous Improvement mindset.

Additional Information

Renesas is an embedded semiconductor solution provider driven by its Purpose, To Make Our Lives Easier. With a global team of over 21,000 engineers and problem solvers in more than 30 countries, we offer the opportunity to work on world‑leading technology for Automotive, Industrial, Infrastructure, and IoT, shaping a safer, healthier, greener, and smarter future.

At Renesas, TAGIE is our culture, grounded in being Transparent, Agile, Global, Innovative, and Entrepreneurial. It shapes how we work, grow and deliver on our purpose together. This collaborative spirit and mindset drive our semiconductor technology to transform industries and impact millions of lives.

We believe in rewarding our employees with a competitive benefits package alongside their salary. More information will be provided during the hiring process.

Are you ready to join our team and shape the future with us?

Renesas Electronics is an equal opportunity and affirmative action employer, committed to supporting diversity and fostering a work environment free of discrimination on the basis of sex, race, religion, national origin, gender, gender identity, gender expression, age, sexual orientation, military status, veteran status, or any other basis protected by law. For more information, please read our Diversity & Inclusion Statement.

Renesas Electronics deals with dual-use technology that is subject to U.S. export controls regulations. Under these regulations it may be necessary for Renesas to obtain U.S. government export license prior to release of technology to certain persons. The decision whether or not to file or pursue an export license application is at the sole discretion of Renesas.