Accounts Receivable Speclialist

Under the general direction of the Controller, the primary function is to accurately process intercompany and external client billings in accordance with contract terms and conditions. Ensure clients payments are timely and in accordance with contract payment terms, notifying clients if payment is not timely.

ESSENTIAL DUTIES AND RESPONSIBILITIES (and other duties as assigned)

• Accurate and timely preparation of client invoices.

• Process and properly interface client invoices in Companys Accounting system, ensuring Operating Companies accounts receivable aging balance to the associated accounts receivable general ledger accounts.

• Payment Collection: Monitor and follow-up on outstanding client balances, ensure timely collection of payments. May include sending electronic reminders, statements, and making phone calls.

• Reconcile daily cash.

• Prepares and mails account billings, invoices and statements to clients and customers.

• Maintains accurate accounts receivable records, files, and systems in the companys ERP and electronic filing systems.

• Maintains cooperative working relationships with both internal and external clients and stakeholders as pertains to client accounts and billings.

• Collaborate with Operating Companies project managers, project staff, and Controller regarding A/R discrepancies or over/short payments.

• Perform other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability and willingness to abide by the companys code of conduct, policies, and procedures.

• Comply, understand, and support the companys safety culture to ensure a safe work environment.

• Strong knowledge, understanding and sensitivity to the Inupiat culture.

• Ability to write routine correspondence and speak effectively and communicate clearly with other employees and clients.

• Ability to read and interpret documents such as contract sections pertaining to client billings and requisite billing terms and conditions.

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

• Ability to deal with problems involving several concrete variables in standardized situations.

• Ability to follow directions with minimal instruction.

CORE COMPETENCY REQUIREMENTS

• Customer Focus Is dedicated to meeting the expectations and requirements of internal and external customers.

• Decision Quality Makes good decisions based on a mixture of analysis, wisdom, experience, and judgement.

• Drive for Results Can be counted on to exceed goals successfully.

• Conflict Management Steps up to conflicts, seeing them as opportunities; can find common ground and get cooperation with minimal noise.

QUALIFICATIONS

Required

• High school diploma or equivalent.

• Three (3) years of related accounting experience.

• Knowledge and understanding of general accounting practices, procedures, and routines.

• Demonstrated knowledge and understanding of accounts receivable functions, routines, and guidelines.

• Ability to operate computer systems relating to accounting and financial reporting.

• Proficient written and oral communication.

• Skill in the use of Microsoft Excel and other Microsoft Office products at an intermediate level.