Talent.com
Midas - PGW
Reconciliation AdministratorMidas - PGW • Columbia, SC, US
Reconciliation Administrator

Reconciliation Administrator

Midas - PGW • Columbia, SC, US
30+ days ago
Salary
$18.00 hourly
Job type
  • Full-time
Job description

Benefits:

  • Health insurance
  • Paid time off
  • Vision insurance
  • 401(k) matching
  • Dental insurance
  • Employee discounts


At Palmetto Garage Works we are dedicated to providing quality services to customer vehicles in the areas of inspection, diagnosis, and repair, utilizing the expertise attained through ASE Certifications and/or years of automotive repair experience.

We're looking for a detail-driven Reconciliation Administrator to own the reconciliation of all parts, tire, and supply purchases across our multi-location, multi-state footprint. You'll be the person who makes sure what we ordered, what we received, what we were billed, and what we paid all line up — and who works directly with vendors to resolve the gaps when they don't.


This role also serves as a central point of contact for vendor account administration: opening new accounts, maintaining existing ones, and closing accounts as locations and supplier relationships change.


If you like clean numbers, hate unexplained variances, and can hold your own on the phone with a parts rep, this is your job.

What You'll Do


Purchase Reconciliation


  • Reconcile parts, tire, and shop supply purchases across all locations — matching purchase orders, receiving documents, repair orders, and vendor invoices
  • Research and resolve pricing discrepancies, quantity variances, duplicate billings, and missing invoices
  • Track and verify vendor credits, core charges, returns, warranty claims, and rebates
  • Reconcile vendor statements monthly and clear open items before period close
  • Investigate unmatched or aged items and drive them to resolution with store managers and vendors
  • Identify recurring discrepancy patterns and flag them for process or vendor-level correction


Vendor Account Management


  • Set up new vendor accounts, including credit applications, W-9s, tax exemption certificates, and payment terms
  • Maintain vendor master data — contacts, pricing agreements, terms, remit-to information, and location-level account numbers
  • Close and settle accounts for discontinued vendors or closed locations, ensuring final balances and credits are captured
  • Serve as primary liaison for vendor billing inquiries and account issues
  • Support negotiation and documentation of pricing agreements alongside [Purchasing / Operations]


Support & Reporting


  • Partner with store managers and service leadership to correct receiving and PO practices at the source
  • Prepare reconciliation status and open-variance reports for accounting leadership
  • Support month-end close, accruals, and internal or external audit requests
  • Assist Accounts Payable with invoice coding and approval routing as needed
  • Recommend improvements to reconciliation workflows and documentation standards


What You Bring


Required


  • Proven accuracy with high-volume transactional detail
  • Confident, professional communication with vendors and field/store personnel
  • Ability to independently prioritize and follow open items through to closure
  • High school diploma or equivalent

Preferred


  • Experience in automotive repair, tire, dealership, fleet, or another parts-intensive industry
  • Familiarity with shop management Systems (RO Writer)
  • Working knowledge of core charges, warranty and return credits, and tire vendor programs
  • Multi-location or multi-state accounting experience
  • Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP, filtering and comparing large data sets)

Create a job alert for this search

Reconciliation Administrator • Columbia, SC, US

Similar jobs

Customs Brokerage Specialist

DHLColumbia, SC, United States
Full-time

Job Title:Customs Brokerage Specialist Job Location:Columbia, South Carolina Be Part of the Future of Global Logistics At DHL Global Forwarding, we don't just move freight--we help keep global trad... Show more

 • Promoted

Premium Reconciliation Specialist-Chicago, IL / Columbia, SC / Portland, ME / Chattanooga, TN

StaffingColumbia, SC, United States
Full-time

Premium Reconciliation Specialist.Location: Chicago, IL / Columbia, SC / Portland, ME / Chattanooga, TN.Duration: 6 Months (CTH) Job schedule- 40 hours per week in office Work hours-8:00 am - 5:00p... Show more

 • Promoted

Branch Office Administrator - Columbia, SC

Edward JonesColumbia, SC, United States
Full-time

Opportunity OverviewIf you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you.BOAs team up with financial advisors to hel... Show more

 • Promoted

Insurance Broker

Alchemy Financial GroupColumbia, SC, United States
Full-time

We are looking for a skilled Insurance Broker to join our team and help us with managing our business development activities.Your duties will include finding new clients as well as promoting and se... Show more

 • Promoted

Senior Manager, Licensing

The Nuclear CompanyColumbia, SC, United States
Full-time

Columbia, SC or Washington, DC.The Nuclear Company is the fastest growing AI tech-enabled startup in the nuclear and energy space, pioneering a fleet-scale approach to building the next generation ... Show more

 • Promoted

Assistant Manager / General Affairs & Facility management

Hyundai MobisBlythewood, SC, United States
Full-time

General Affairs Assistant Manager.The General Affairs Assistant Manager is a member of the Business Support Department in Mobis South Carolina Electrified Powertrain (MSCe) and is responsible for e... Show more

 • Promoted

Hospital Services Administrator

DaVita IncColumbia, SC, United States
Full-time

Hospital Services Administrator.As a Hospital Services Administrator at DaVita, you'll be a part of a Team that values work-life balance and where your personal and professional growth is a top pri... Show more

 • Promoted

Tablet Administrator

G5 Tek Solutions, LLCColumbia, SC, United States
Full-time

MUST BE ABLE TO PASS A BACKGROUND CHECK Full Time Tablet Administrator (TA) at Correctional Facility(s).Job Description:Under the guidance of G5 and the Field Service Manager (FSM) or designee, the... Show more

 • Promoted

Social Services Director I

PruittHealthRidgeway, SC, United States
Full-time

Social Services Director I - 2611327.JOB PURPOSE: Responsible for coordinating and directing Social Services in accordance with federal, state and local regulations, established procedural guidelin... Show more

 • Promoted

Project Administrator (Electrical contractor)

Allegiance Industries IncColumbia, SC, United States
Full-time

Allegiance Industries is a full-service electrical contractor serving the commercial, industrial, and retail markets in the southeast United States.We are seeking an administrative professional to ... Show more

 • Promoted

Surface Warfare Officer

US NavySwansea, SC, US
Full-time

Surface Warfare Officers lead at sea by managing ship operations, combat systems, navigation, and warfare tactics to ensure mission readiness across the Fleet on destroyers, cruisers, amphibious sh... Show more

 • Promoted

Trade Consultant- Customs Brokerage

GHY InternationalColumbia, SC, United States
Full-time

Join a Best-Managed Employer as a Trade Consultant.At GHY, we don't just move goods across borders we move possibilities forward.As a "Best-Managed" Employer, we're proud to be a family-led organi... Show more

 • Promoted

Procurement & Compliance Specialist

Government JobsColumbia, SC, United States
Full-time

Procurement And Contract Administration Specialist.Under general supervision from the Director of Regulatory Compliance & Civil Rights Officer, this position has the responsibility for the review a... Show more

 • Promoted

Office Administrator - Benedict College/Perkins Management

Perkins Management ServicesColumbia, SC, United States
Full-time

Administrative Assistant PositionWe are currently seeking a highly professional, detail oriented and organized individual to assist with the administrative functions at our client site, Benedict Co... Show more

 • Promoted

Surrogates Start at $55K–$75K+ | $1,200 Bonus + $11K Pre-Pregnancy Payout

Physician's SurrogacyGaston, SC, US
Full-time +2

Surrogacy Opportunity Starts at 60K-75K+ with a $1,250 Pre-Screening Bonus.Your surrogacy journey could help build the family someone's been dreaming of and whether you're a stay-at-home mom or w... Show more

 • Promoted

Head of Services

The Nuclear CompanyColumbia, SC, United States
Full-time

The Nuclear Company is the fastest growing startup in the nuclear and energy space creating a never before seen fleet-scale approach to building nuclear reactors.Through its design-once, build-many... Show more

 • Promoted

Senior Specialist, Transportation Management Full Time /Permanent

Central Business Solutions, IncBlythewood, SC, United States
Full-time +1

Senior Specialist Transportation Management.As a Senior Specialist Transportation Management, you will lead the strategic development, cross-functional alignment, and execution of COMs multi-modal ... Show more

 • Promoted

Project Administrator

BlueCross BlueShield of South CarolinaColumbia, SC, United States
Full-time

SummarySupports management in the administration of projects that may involve, but are not limited to, business change mandates, system enhancement, contract directives, analysis of operating proce... Show more

 • Promoted

Production Planning Administrator

FlextronicsColumbia, SC, United States
Full-time

Production Planning Administrator.Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.A car... Show more

 • Promoted

Key Responsibilities

Veracity SolutionsBlythewood, SC, United States
Full-time

Transportation Management Senior Specialist.Location: Blythewood, SC Employment Type: Full-Time.This role will be responsible for designing and implementing multimodal transportation strategies, le... Show more