Associate, Mascot and Education

Associate, Mascot and Education

The Associate supports the day-to-day planning, coordination, and operational delivery of LA28's Mascot and Education Programs, with potential support across OFX initiatives. This role plays a critical part in ensuring programs are well-organized, data-driven, and executed efficiently through strong project coordination, timeline management, reporting, and cross-functional collaboration.

Role reports into Director - Brand Strategy, Mascot & Education.

Key Responsibilities

Project Management & Operational Planning

• Manage the build and continuous optimization of project management plans, integrated timelines, and Gantt charts under the direction of Mascot and Education Program Leadership
• Drive project activities, timelines, milestones, and work plans across multiple program areas
• Manage and consolidate vendor-provided schedules and timelines into integrated internal program timelines and translate external milestones into clear internal work plans
• Monitor vendor timelines to identify risks, misalignment, or feasibility concerns, and flag recommended adjustments to ensure key milestones are achieved
• Organize and synthesize data from multiple sources to support planning, execution, and leadership decision-making

Operational Tracking & Reporting

• Design and maintain project trackers, planning documents, and shared documentation systems
• Prepare weekly and ad-hoc status reports for leadership that clearly communicate progress, risks, upcoming milestones, and key decisions - ensuring clarity, accuracy, and consistency
• Track changes to project schedules and vendor timelines and internal schedules, ensuring impacts are documented properly
• Maintain version control and documentation for timeline updates, approvals, and any other documents as needed

Cross-Functional Coordination

• Own communication and information sharing across internal teams, vendors, and other key stakeholders
• Schedule and support project meetings, including note-taking, action-item tracking, and follow-up
• Design and manage document sharing processes across working groups
• Build strong working relationships with stakeholders to ensure alignment and timely information sharing
• Escalate timeline concerns, dependencies, and unresolved issues to team leadership as needed

Games-Time Support

• Support program administration and operations during large-scale activations and during Games-time execution
• Provide operational support on-site as needed to help ensure successful execution of programs and events

Background and Requirements

• Strong organizational skills with exceptional attention to detail and accuracy
• Ability to manage multiple tasks and priorities in a fast-changing environment
• Proven ability to maintain consistent reporting and documentation standards
• Strong written and verbal communication skills; ability to clearly convey status updates and recommendations and write decks
• Ability to read, interpret, and synthesize information from multiple sources
• Experience building and managing project schedules, workback plans, timelines/Gantt charts, and PPT decks
• Experience coordinating multiple stakeholders and tracking deliverables across complex projects
• Strong collaboration skills and comfort working with multiple stakeholders
• Solid project coordination or project management experience
• Proactive problem-solver with ability to anticipate issues before they arise
• Positive, can-do attitude and a willingness to jump in where needed
• Proficiency in software such as Microsoft Office Suite, Slack, Smartsheet, Monday.com, Asana, Airtable, or other similar project management tools
• Bachelor's degree or equivalent relevant work experience

The annual base salary range for this position is $70,500 - $82,000.00. The pay scale provided is the range that LA28 reasonably expects to pay as starting base compensation for this role. All LA28 compensation remains subject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28's operational business needs and applicable law.

LA28 does not provide relocation assistance.

LA28 is committed to fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. LA28 will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and all applicable laws. We strive to build a team that is inclusive and encourage qualified candidates of all backgrounds, perspectives, and identities to apply. We assess applications based on relevant skills, education, and experience a candidate can add to our team.