Grants Management Specialist I

Grant Specialist

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location:

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

400157 Anesthes & Periop Med Research

Work Shift:

UR - Day (United States of America)

Range:

UR URG 107 H

Compensation Range:

$23.27 - $32.60

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities

Reviews and supports pre- and post-award budgets and grant finances from government grants, foundations and/or other grant-award bodies. Monitors grant expenditures to ensure compliance with sponsor regulations.

Essential Functions

• Serves as the pre-award and post-award grant specialist for a specific funding source or multiple funding sources aligned to assigned grant submissions. Assists in managing the grant submission(s) associated with aligned projects. Provides support and budget management for all assigned grants. Works with IORA (Integrated Online Research Administration) to complete the funding proposal, ensuring completeness and accuracy. Ensures all pieces for grant submission conform to the necessary format and adhere to regulatory guidelines. Maintains proposal database and provides frequent updates to chair and administrative director on grant successes. Gathers necessary information for and drafts important and confidential correspondence. Makes contact with research center personnel as needed.
• Prepares all financial account closeout information in a timely manner and with complete accuracy to ensure the University remains compliant with responsibility to federal government and other sponsoring agencies with regard to final financial reporting. Manages procurement card purchases, shipping, and reconciliation for the group for assigned research programs.
• Monitors a section of department accounts. Reconciles ledgers on a monthly basis for accounts. Initiates and follows up with appropriate areas to correct any issues. Sends monthly reports detailing grant balances and transactions to administrators and other parties. Assists faculty with completing final financial and project reports at the conclusion of a grant.
• Ensures accuracy of all salary and non-salary encumbrances, including payroll changes, and resolves outstanding encumbrances. Oversees stipends, tuition, and health fees. Inspects accounting documents for completeness, accuracy, and compliance with federal regulations. Solicits additional documentation where collaborations are involved.
• Follows up with faculty to ensure publications are compliant with publishing body policies. Represents the Principal Investigators and/or Program Directors to outside organizations involved in research. Acts as a resource in working with other departments of the University and Medical Center.
• Other duties as assigned.

Minimum Education & Experience

• Bachelor's degree and 1 year of relevant experience required
• Or equivalent combination of education and experience

Knowledge, Skills and Abilities

• Experience with NIH or other grants administration, both pre- and post-award, and handling of Federal research grants preferred
• Experience in and knowledge of Integrated Online Research Administration (IORA) and federal grant application platforms preferred

Licenses and Certifications

• Continuous Learning for Administrators of Sponsored Programs (CLASP) within 1 year required

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.