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Independence School District
District Department Secretary - Youth DevelopmentIndependence School District • 100-Central Office, Independence, Missouri
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District Department Secretary - Youth Development

District Department Secretary - Youth Development

Independence School District • 100-Central Office, Independence, Missouri
30+ days ago
Job type
  • Full-time
Job description

Level 5
12-month

Qualifications:

  • Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training preferred
  • Minimum of five (5) years educational office personnel experience or experience in a specialized field and/or a degree in the appropriate field required
  • Computer skills and/or experience required
  • Typing and/or keyboarding skills required
  • Working knowledge of standard office machines required
  • Communication and interpersonal skills
  • Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position
  • Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable


Fair Labor Standards Act Status: Non-Exempt

Reports to:
Office/Department Administrator

Job Goal:
Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District's educational program and students' success.

Performance Responsibilities for District Office Personnel:

  • Performs various office management tasks
  • Operates computers, copiers, office machinery and equipment with a high degree of skill
  • Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned
  • Performs duties to achieve high levels of customer service
    1. Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
    2. Deals courteously with visitors, parents, students, and staff
    3. Cooperative, flexible and shows good judgement/discretion in interpersonal interactions
    4. Represents self, school and District positively
  • Responds in a timely manner to informational requests
  • Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
  • Demonstrates good safety practices and adheres to all District rules, regulations and policies
  • Performs other duties as assigned in order to carry out functions of the office



Performance Responsibilities for District Secretary:
The following responsibilities may be included for this position:

  • Performs budgetary and bookkeeping tasks
  • Takes inventory and orders equipment and supplies, as needed
  • Assists with the processing of accounts payable, which may include paying bills, preparing vouchers, printing checks, etc.
  • Processes applications for government financial assistance
  • Generates reports, as requested
  • Assists in the coordination of district functions, special events, and curriculum activities
  • Posts district information
  • Drafts correspondence
  • Assists with employment procedures, which may include gathering and reviewing employment applications, checking applicant references, scheduling interviews, preparing employment forms, and ensuring new hire paperwork is completed
  • Trains clerical staff, as necessary
  • Collects and ensures confidentiality of standardized tests taken by district students
  • Collects, compiles, and does database entry of information, such as student data, payroll/timesheet records, and other record-keeping data
  • Maintains student and employee files
  • Greets and provides information to students, parents, and guests warmly; functions as an ambassador for ISD
  • Answers telephones, transfers calls, and takes messages
  • Performs secretarial duties, such as typing, correspondence, opening mail, ordering supplies, etc.
  • Maintains calendars
  • Performs other responsibilities as necessary to carry out the functions of the office


Terms of Employment:
District Secretaries will be employed for eleven or twelve month positions. The salary and work year will be established annually by the Board of Education.

Evaluation:
Performance of this job will be evaluated by the immediate supervisor, using the Independence School District Performance Based Evaluation � Office Personnel.



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District Department Secretary - Youth Development • 100-Central Office, Independence, Missouri

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