Director - Fiscal Services

Director - Fiscal Services

Under the direction of the assigned supervisor, plan, organize and direct fiscal functions including the preparation, development, monitoring, review, processing, analysis, maintenance and adjustment of District funds and accounts; provide technical expertise to assist the District in the formulation of financial policies, cost controls and budget development; plan and coordinate the District's accounting, payroll, purchasing and other fiscal functions; compile and analyze financial and statistical information related to District revenues and expenditure budgets.

Schedule: 8:00am - 5:00pm, Monday - Friday

Work Year: 260 paid days per year

Classified Management Salary Schedule: PRI 27, $ 139,091 - $ 177,519 per year

Round 1 Interviews: Week of August 10th

Round 2 Interviews: Week of August 17th

Essential Functions

• Develop District budget including the monitoring of budget revenues and expenditures to verify revenue and expenditures are in compliance with projected levels; recommend, prepare and oversee budget revisions; analyze data related to District budget preparation or special projects; perform fiscal and program analyses and make recommendations as appropriate.
• Prepare the adopted budget, interim reports, the consolidated application and other financial reports; direct the preparation and maintenance of a variety of narrative and statistical reports, records and files related to personnel and assigned activities; prepare financial data and reports for negotiations.
• Communicate with District personnel to coordinate efforts, exchange information and provide assistance regarding business account funds, financial reports and policies; advise and assist District administrators regarding their site or department budget; respond to a variety of inquiries from District personnel and other organizations regarding accounting guidelines, expenditure status and grant guidelines.
• Audit and provide budgetary administration over payment of bills, invoices, payrolls, purchase orders and other District claims; oversee accounts payable functions including the processing of invoices and distribution of payments; review, analyze and verify purchase orders, requisitions, accounts payable vouchers and other expenditures; coordinate and direct accounts receivable functions including the receipt, verification and processing of incoming monies and deposits; oversee and direct procedures for collection of fees and revenues.
• Develop, recommend and perform functions related to internal audits and informational guidelines for attendance accounting in compliance with State laws, District policies and mandated reporting requirements.
• Direct and participate in end-of-year closing activities; coordinate and conduct annual audits to assure compliance with established fiscal standards and requirements; coordinate, assist and provide fiscal information to outside auditors as directed; prepare and distribute financial data to auditors; analyze audit reports, prepare written responses, and develop and implement modifications to accounting systems as needed.
• Communicate with other administrators, personnel and outside organizations to coordinate activities and programs, resolve issues and conflicts and exchange information.
• Provide technical information and assistance to the Deputy Superintendent concerning fiscal operations and District accounting and budgetary functions, needs and issues; assist in the formulation and development of fiscal policies, procedures and programs.
• Maintain current knowledge of laws, codes, rules, regulations and pending legislature related to accounting and budgetary functions; modify programs and procedures to assure compliance with established requirements as necessary.
• Operate a computer and assigned software programs; operate other office equipment as assigned; drive a vehicle to conduct work as assigned.
• Attend and conduct a variety of meetings, workshops and trainings as assigned; prepare presentations and present and attend Board of Education, Local Control Accountability Plan (LCAP), District Budget Advisory Committee and others as assigned.
• Train and evaluate assigned personnel; provide input to the Deputy Superintendent regarding selection, discipline, promotion, reassignment or termination of assigned staff.

Education and Experience

Any combination equivalent to: Bachelor's degree in business, finance, accounting or related field and five years of accounting and budget analysis experience.

Knowledge of

• Planning, organization and direction of accounting operations and activities including the preparation, development, monitoring, review, processing, analysis, maintenance and adjustment of District budgets, funds and accounts.
• Budget administration, preparation and control.
• Financial analysis and research techniques.
• Generally accepted accounting and auditing principles, practices and procedures.
• Accounting, budget and business functions of the District.
• Financial and statistical record-keeping techniques.
• Oral and written communication skills.
• Principles and practices of training and providing work direction to others.
• Applicable laws, codes, regulations, policies and procedures.
• Operation of a computer and assigned software.

Ability to

• Plan, organize, control and direct fiscal functions including the preparation, development, monitoring, review, processing, analysis, maintenance and adjustment of District funds and accounts.
• Plan and coordinate the District's accounting, payroll, purchasing, accounts payable, accounts receivable and other fiscal functions; compile and analyze financial and statistical information related to District revenues and expenditure budgets.
• Prepare financial and budget reports required by the State, administration, federal agencies and the Board.
• Train and provide work direction to assigned personnel.
• Analyze complex and technical financial documents and budgets.
• Communicate effectively, both orally and in writing, using interpersonal skills that include tact, patience and courtesy when interacting with others.
• Interpret, apply and explain rules, regulations, policies and procedures.
• Establish and maintain cooperative and effective working relationships with others.
• Operate a computer and assigned office equipment.
• Analyze situations accurately and adopt an effective course of action.
• Meet schedules and time lines.
• Work independently with little direction.
• Plan and organize work.
• Direct the maintenance of a variety of reports and files related to assigned activities.
• Perform other duties as assigned.

Licenses and Other Requirements

• Valid California Driver's License and current automobile insurance.

Environment

• Office environment.
• Driving a vehicle to conduct work

Physical Demands

• Hearing and speaking to exchange information and make presentations.
• Dexterity of hands and fingers to operate a computer keyboard.
• Seeing to read a variety of materials.
• Sitting for extended periods of time.

Board Approved Revision: 9/11/2018 Original Board Approval: 1/10/2017