Compliance Coordinator

Job Title

Responsibilities Compliance & Government Contract Administration Collect, review, and maintain all required Heavy Civil compliance forms in collaboration with Subcontract Document Coordinators. Communicate federal, state, and local compliance regulations; distribute new or revised compliance forms; and ensure procedures are documented and communicated. Maintain efficient procedures for Project Assistants and Jobsite Assistants on federally funded / federally assisted projects to ensure all federal requirements are met. Audit all jobs requiring certified payroll reporting and coordinate with payroll to provide correct wage rates and prime contract information. Administer and maintain compliance?related government systems and portals, including SAM.gov, eMARS, CPARS, RMS, and other required reporting platforms. Support company and project?level small business reporting requirements, including documentation, certifications, reporting, and outreach tracking. Maintain Schedule H Owner Requirements for all federally funded / federally assisted projects. Keep current on government regulation changes and prime contract modifications; communicate impacts to operations, field supervision, subcontractors, and project teams. Explain government compliance requirements (new and existing) to subcontractors, owners, internal team members, and craft workers.

Subcontractor, Insurance & Risk Support Manage subcontract compliance documentation, including business licenses, safety documentation, bonds, and required certifications, ensuring all documents are received, approved, saved, and distributed. Assist with reviewing bonded change orders and identifying compliance or financial discrepancies. Support SCC (Safety Compliance Committee or applicable group) requirements, including compliance reviews, risk assessments, and waiver evaluations. Review addenda with Operations Managers to identify potential compliance anomalies or risks.

Project Start?Up, Administration & Closeout Assist with electronic job start?up in project management systems, including obtaining insurance, permits, licenses, and jobsite mobilization documentation. Create, maintain, and archive all electronic project files in accordance with company and contract requirements. Create, distribute, execute, and track contracts, purchase orders, and change orders using project management systems and DocuSign. Assist project teams with construction document control, including drawings, specifications, RFIs, submittals, and logs. Enter, update, and research project information in JD Edwards and other project management systems (job status reports, projections, invoices, pay applications, and change orders). Prepare, distribute, and manage closeout documentation required by contract; verify all electronic files are complete and ready for storage.

Financial, Payroll & Reporting Support Coordinate certified payroll, PSTE time entry, and monthly reporting for applicable employees and projects. Receive, track, and coordinate Sales & Use Tax documentation with accounting. Assist with subcontractor pay applications, including review of pay apps and lien waivers, coding, routing for approval, and status tracking. Review and code overhead, material, and miscellaneous project invoices for Project Manager approval. Research and resolve pay application, invoice, expense report, and financial discrepancies in coordination with accounting and project teams.

Administrative & Cross?Functional Support Act as a liaison to JSA Coordinators and support field administration coordination. Assist with employee onboarding compliance requirements, including security clearances, badges, and access as required for government projects. Maintain division?specific compliance forms, government sector documentation, and authorized access lists. Support IT, legal, accounting, and operations with compliance matters related to audits, system access, mergers, and regulatory requirements.

Education - Skills - Knowledge - Qualifications & Experience Qualifications/Experience/Skills Bachelor's degree preferred Construction experience preferred Preferred 3 years of work experience in a compliance related position within the construction industry Minimum of five years of work experience in a compliance related position within the construction industry Strong verbal and written communication skills Working proficiency in Microsoft Office Suite, including Microsoft Word, Excel and PowerPoint Working proficiency in Bluebeam strongly preferred Aptitude to learn new computer applications and software Excellent customer service skills Positive attitude Proven self-starter Detailed oriented with the ability to recognize discrepancies Ability to work in a team environment as well as independently Must thrive in a fast-paced work environment Ability to successfully prioritize multiple tasks with competing deadlines Ability to maintain a high level of confidentiality Obtain notary certification in applicable county