Location: Thousand Oaks, CA 1x per week Duration: 1 year + extensions
This role will: Support cross-functional coordination for medical device and combination product development programs from development through commercialization. Assist in the creation and maintenance of integrated project plans, timelines, milestone trackers, and action logs. Partner with team members across engineering, quality, regulatory, clinical, manufacturing, supply chain, and other functions to support aligned execution. Help coordinate core team meetings and program reviews by preparing agendas, capturing decisions, documenting action items, and following up on commitments. Track project progress against timelines and milestones and escalate risks, delays, or cross-functional issues as appropriate. Support preparation of project dashboards, status reports, presentations, and milestone review materials for team and leadership meetings. Help maintain program documentation and support readiness for design reviews, phase gates, verification, validation, design transfer, and launch activities. Assist with risk, issue, assumption, and change tracking to support program visibility and execution. Support coordination of selected activities with external partners, suppliers, and contract manufacturers, as applicable. Contribute to process improvement efforts related to project management tools, team routines, templates, and reporting practices. Help ensure project activities remain aligned with applicable quality system, design control, and regulatory expectations with guidance from functional experts.
Day to Day Responsibilities: Maintaining project plans and trackersupdating timelines, milestones, action logs, assumptions, risks, issues, and changes. Coordinating cross-functional teams across engineering, quality, regulatory, clinical, manufacturing, supply chain, and other functions. Organizing team meetings and program reviewspreparing agendas, documenting decisions, assigning action items, and following up on commitments. Monitoring project progress and identifying schedule delays, dependencies, resource concerns, or cross-functional issues that need escalation. Preparing status materials, including dashboards, presentations, milestone summaries, and leadership updates. Managing program documentation and helping teams prepare for design reviews, phase gates, verification, validation, design transfer, and launch. Coordinating with suppliers and external partners when their work affects the program schedule or deliverables. Improving project-management processes, such as templates, reporting methods, team routines, and planning tools. Supporting compliance by helping ensure activities and documentation remain aligned with design-control, quality-system, and regulatory expectations.
Basic Qualification: Doctorate degree or Masters degree and 2 years of experience or Bachelors degree and 4 years of experience or Associates degree and 8 years of experience or High school diploma / GED and 10 years of experience
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