ADMINISTRATIVE ASSISTANT
- Permanent, Full-time, Temporary
Job details Are you an experienced Administrative professional eager to find full-time, long-term work in the Santa Maria area? If so, this could be the opportunity you've been waiting for!
... Our client, a large manufacturer in Santa Maria, has an immediate need for a full-time Administrative Assistant to join the team on a long-term basis. As an Administrative Assistant, you will serve as the operational backbone of the team-managing calendars, coordinating high-level meetings, creating confidential documentation, and ensuring seamless office administration. You will balance and prioritize multiple complex administrative requests, providing executive-level support while driving key promotional and forecasting processes.
Responsibilities:
Calendar & Executive Support: Manage complex calendar schedules for key team members, handle telephone coverage, and coordinate group meetings with efficiency and discretion.
Event & Meeting Planning: Organize programs, events, and meetings by securing facilities, arranging catering, sending invitations, managing budgets, and coordinating speakers.
Communication & Correspondence: Answer incoming calls, independently handle inquiries when possible, and design/type general correspondence, reports, and presentations.
Office & Account Operations: Retrieve and distribute mail, maintain digital and hard-copy filing systems, manage supply inventories, and support account forecasting and promotion programs.
Collaboration & Special Projects: Assist on special cross-departmental projects, work closely with external administrative staff to achieve organizational goals, and support basic shipment order execution as needed.
Working hours: 7:00 AM - 3:30 PM
Skills:
Software Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Education:
High School
Experience:
4-7 years
Qualifications:
Exceptional time management, prioritization, and organizational abilities.
Strong interpersonal, diplomacy, and customer service skills with a high degree of composure under pressure.
Proven ability to handle highly confidential information with absolute discretion.
Self-starter mindset with high energy and keen attention to detail.
Experience with basic shipment order execution is a strong plus.
Ready to take the next step in your administrative career?
Apply online today or contact our local Spherion office to speak directly with a recruiter!Show lessShow more Are you an experienced Administrative professional eager to find full-time, long-term work in the Santa Maria area? If so, this could be the opportunity you've been waiting for!
Our client, a large manufacturer in Santa Maria, has an immediate need for a full-time Administrative Assistant to join the team on a long-term basis. As an Administrative Assistant, you will serve as the operational backbone of the team-managing calendars, coordinating high-level meetings, creating confidential documentation, and ensuring seamless office administration. You will balance and prioritize multiple complex administrative requests, providing executive-level support while driving key promotional and forecasting processes.
Responsibilities:
Calendar & Executive Support: Manage complex calendar schedules for key team members, handle telephone coverage, and coordinate group meetings with efficiency and discretion.
Event & Meeting Planning: Organize programs, events, and meetings by securing facilities, arranging catering, sending invitations, managing budgets, and coordinating speakers.
... Communication & Correspondence: Answer incoming calls, independently handle inquiries when possible, and design/type general correspondence, reports, and presentations.
Office & Account Operations: Retrieve and distribute mail, maintain digital and hard-copy filing systems, manage supply inventories, and support account forecasting and promotion programs.
Collaboration & Special Projects: Assist on special cross-departmental projects, work closely with external administrative staff to achieve organizational goals, and support basic shipment order execution as needed.
Working hours: 7:00 AM - 3:30 PM
Skills:
Software Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Education:
High School
Experience:
4-7 years
Qualifications:
Exceptional time management, prioritization, and organizational abilities.
Strong interpersonal, diplomacy, and customer service skills with a high degree of composure under pressure.
Proven ability to handle highly confidential information with absolute discretion.
Self-starter mindset with high energy and keen attention to detail.
Experience with basic shipment order execution is a strong plus.
Ready to take the next step in your administrative career?
Apply online today or contact our local Spherion office to speak directly with a recruiter!Show lessShow more
key responsibilities
Calendar & Executive Support: Manage complex calendar schedules for key team members, handle telephone coverage, and coordinate group meetings with efficiency and discretion.Event & Meeting Planning: Organize programs, events, and meetings by securing facilities, arranging catering, sending invitations, managing budgets, and coordinating speakers.Communication & Correspondence: Answer incoming calls, independently handle inquiries when possible, and design/type general correspondence, reports, and presentations.Office & Account Operations: Retrieve and distribute mail, maintain digital and hard-copy filing systems, manage supply inventories, and support account forecasting and promotion programs.Collaboration & Special Projects: Assist on special cross-departmental projects, work closely with external administrative staff to achieve organizational goals, and support basic shipment order execution as needed.
experience
4-7 years
skills
Software Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
qualifications
Exceptional time management, prioritization, and organizational abilities.Strong interpersonal, diplomacy, and customer service skills with a high degree of composure under pressure.Proven ability to handle highly confidential information with absolute discretion.Self-starter mindset with high energy and keen attention to detail.Experience with basic shipment order execution is a strong plus.
education
High School
share this job.