Project Manager - Waco, TX

HFS Company is a recognized Architecture/Engineering/Construction project management and consulting firm working on a variety of federal, military, and commercial projects throughout the US and Europe. We provide full-service A/E design and support services across the entire lifecycle of our clients' facilities and assist our clients to reach their capital improvement goals.Project Manager Position OverviewThe Project Manager (PM) will provide on-site project management support for VA's EHRM Infrastructure Upgrades project at the Doris Miller Veterans Affairs Medical Center, located at 4800 Memorial Drive, Waco, TX 76711. This position is well-suited for an experienced construction project manager who can coordinate federal healthcare work, monitor schedule and budget performance, track risks and action items, support meetings, maintain project documentation, and prepare required VA reporting for COR review.The PM will serve in a contractor-support capacity under COR coordination, supporting project oversight while maintaining appropriate contractual boundaries. The PM will not perform inherently governmental functions, accept or reject work, authorize changes, supervise Government personnel, or assume responsibilities assigned to the A/E, construction contractor, Contracting Officer, or COR.Project Manager Key ResponsibilitiesProject Coordination & Stakeholder ManagementCoordinate with VA stakeholders, PCAC, the Doris Miller Veterans Affairs Medical Center, Health Care System representatives, building occupants, A/E representatives, the construction contractor, and project team membersFacilitate communication, assist with resolving coordination issues, clarify project requirements, and maintain project momentumKeep the COR informed of project status, risks, disputes, and required Government actionsPrepare for and support progress meetings, project reviews, and action item follow-upSchedule, Budget & Risk ManagementMonitor schedules and recommend adjustments for slippages, critical path issues, phasing, and milestone risksMonitor financial data, budget tracking, obligations, payments, balances, and planned expendituresReview cost proposals, support change documentation, and assist with cost estimate analysisCompare progress against schedules, budgets, and payment applications to support COR reviewIdentify risks, recommend mitigation, and support claims/dispute analysis when requestedQuality, Testing & Commissioning SupportSupport QA, safety, schedule, cost, change, and information management processesTrack required tests and inspections against specifications and schedule requirementsCoordinate inspection and testing matters with the General Contractor, testing agencies, and VA stakeholdersSupport commissioning with the Commissioning Agent and General ContractorDocument Control & ReportingMaintain project records, correspondence, meeting documentation, construction administration files, as-built information, electronic filing, and required submissions as directed by the CORDevelop and maintain project management plan materials covering communication, schedule management, quality assurance, and risk management, as requiredMaintain VA project tracking systems with current comments, obligations, dates, contract information, and status updatesProject Manager Required DeliverablesProject management plan components required by the contract or COR, including communication, schedule management, quality assurance, and risk management materialsMeeting support materials, including agendas, minutes, action items, and follow-up items for Government review, when requestedConsolidated weekly reports to the COR on completed workUpdate Project Tracking Reports every two weeks and at least 24 hours before recurring status meetings, including current comments, obligations, dates, contract information, and status updatesSubmit schedule reviews electronically within nine business days of notification. Reviews should address A/E or General Contractor activities, activity relationships, master schedule updates, changes from original scheduling, and any illogical, missing, or erroneous schedule activitiesSubmit cost estimate reports, cost proposal reviews, and budget tracking support electronically within 24 hours upon completion and provide them to the COR within nine business days of notification, unless the COR directs another contract timeframeIssue resolution records, risk documentation, claims/dispute support, and corrective-action recommendationsEHRM project package support documentation, when applicable, submitted within 24 hours upon completion and within five business days of notification, or as otherwise directed by the CORDaily inspection logs documenting project activities and events affecting constructionMonthly project-hours breakdown provided to the CORProject Manager QualificationsRequired Experience and Technical CompetenciesBachelor's degree from an accredited institution in construction management, engineering, architecture, or a closely related field; or, in lieu of a degree, at least 10 years of progressively responsible construction project management experience, subject to Government review and approvalMinimum of seven years of verifiable experience managing construction or renovation projects of comparable size, scope, and complexity, preferably in healthcare or similarly regulated environmentsSuccessful project management role experience on at least three projects of similar scale and complexityAbility to read and interpret construction documents and communicate effectively with construction project team membersWorking knowledge of construction administration, project controls, budgeting, scheduling, change management, and risk managementAbility to facilitate meetings, document decisions, track action items, and coordinate across project stakeholdersAbility to assess scope, schedule, cost, and level-of-effort impacts and recommend corrective actionsAbility to prepare clear reports, plans, schedules, cost summaries, and written recommendationsStandards, Credentials, and TrainingFamiliarity with VA project delivery, VA Technical Information Library standards, The Joint Commission (TJC), healthcare coordination, OSHA requirements, and project controls practicesAbility to obtain and maintain required VA access credentials, including PIV/visitor badge requirements and favorable NACI background checkAbility to obtain access to VA construction management software through the Facilities Engineering office and use required systems for project correspondence and reportingComplete OSHA 30-hour safety training within 60 days of Notice of Award and complete required VA cybersecurity and privacy awareness training within required contract timeframesS. citizenship is required for this contract; only U.S. citizens may perform work under this requirementComply with VA information release restrictions, Government ownership of contract deliverables, and any required non-disclosure or conflict-of-interest requirementsPreferred QualificationsBachelor's degree in construction management, engineering, or architecture from an accredited university preferred; directly related experience may be considered in lieu of education consistent with solicitation requirementsProfessional credentials such as Project Management Professional (PMP), Certified Construction Manager (CCM), Professional Engineer (PE), or Registered Architect (RA) are highly desirableVA, federal healthcare, EHRM infrastructure, occupied-facility construction, construction management software, or comparable regulated healthcare project experience preferredProject Manager Work ConditionsFull-time on-site support at Doris Miller Veterans Affairs Medical Center, 4800 Memorial Drive, Waco, TX 76711The position is anticipated to support up to 40 hours per week based on the operational needs of the facility. Day, night, weekend, holiday, or after-hours support may be required to meet project demands and coordinate with the field CORBase year plus one option year anticipated, with the base period expected to run 365 days from award and the option year following the end of the base yearThe Government provides basic on-site office essentials, including desk, chair, power, and lighting, and Government-furnished equipment may include a computer, monitor, keyboard, and mouse for project data during the task orderCompliance and Reporting: Reports, deliverables, and project records will be submitted electronically in accordance with COR direction and applicable contract timeframes. The PM will perform all duties in accordance with VA direction, COR coordination, applicable standards, and contract requirements while maintaining the appropriate contractor-support role.We are proud to be a Service-Disabled Veteran and Woman Owned Small Business. We offer a competitive pay and benefit package including generous PTO, paid holidays, $1000 per year for professional development and up to a 5% fully-vested 401k match after one year.