Project Coordinator- Onsite

Project Manager - Onsite

Provides coordination of assigned projects, implementing administrative systems and procedures, monitoring administrative projects; supporting management. The Project Manager (PM), is responsible for working cross-functionally with stakeholders to complete important non-construction projects to ensure business initiatives are achieved on time and on budget. Essential duties and responsibilities include:

• Project Coordination: Duties include working with the leadership team to help shape project scope and prioritization and providing insight for how project will be optimally planned and executed. Managing project budget, stage gates and progress reports and advocating for additional funding and resources when necessary. Providing guidance and feedback on potential scope changes and impact, risk. Aligning with external partners and internal project team members from existing departments to set or adjust project schedules to adhere to deadlines. Compose and distribute communications and updates as necessary. Provides interdepartmental communication on project status between stakeholders for alignment. Provides project support for executive management as needed. Identifies and implements new technology and resources to increase efficiency, transparency and likelihood of project success. Plans and executes internal and on-site meetings, provide detailed meeting summaries. Delegating tasks on the project to employees best positioned to complete them Making effective decisions when presented with multiple options for how to progress with the project Performing quality control on the project throughout development to maintain the standards expected Liaise and attend meetings with other company functions necessary to perform duties and aid business and organizational development. Maintains continuity of work operations by documenting and communicating needed actions to management; determining continuing needs. Provides statistical and analytical information drawn from actual performance and research projects. Prepares project progress, risk assessments, technical and administrative presentations and reports.
• Project Management: Develops project objectives by reviewing project proposals and plans; conferring with management and stakeholders, including outside consultants. Determines project responsibilities by identifying project phases and elements; working with various teams to assign personnel to phases and elements. Determines project specifications, elements, schedule, sequencing, money steps, stage gates by reviewing needs assessments, company requirements, business cases and other relevant information. Maintains project schedule and changes by monitoring project progress; coordinating activities; resolving problems. Identifies risk/challenges early and uses available resources to navigate or remove obstacles to ensure project commitments. Controls project costs by approving expenditures; administering contractor/vendor contracts. Prepares project status reports by collecting, analyzing, and summarizing information and trends; recommending actions. Maintains safe and clean working environment by enforcing procedures, rules, and regulations. Maintains project database/digital tools as necessary for documentation and future reference.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Organizational Astuteness, Managing Processes, Process Improvement, Reporting Skills, Change Management, Coaching, Internal/External Customer Relationships, Administrative Writing Skills. Education/Experience: 5- 7 years relevant industrial or construction industry experience. Bachelor's Degree preferred. 2-4 years prior experience managing high priority, capital improvement projects for industrial/manufacturing facilities strongly preferred. Advanced PC skills including MS Project, PowerPoint, Word, Excel and other related software packages. PMP certification preferred Language, Executive Functioning and Soft Skills: Ability to read and understand English instructions. Ability to read and comprehend construction documents (plans, schedules, specifications) Project Leadership skills Interpersonal skills Excellent communicator Decisive Problem-solving skills The ability to delegate effectively Time management skills Self-starter/manager Mathematical Skills: Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit, stand, walk, use hands to finger, reach with hands and arms, stoop, talk or hear. Specific vision ability required includes close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. Ability to work full time, onsite in an office and manufacturing, construction environment. Some travel required depending on project. Work Environment: While performing the duties of this job, the employee is regularly exposed to an office, production and construction environment at a manufacturing facility.