Executive Assistant - Office of the Staff Judge Advocate, Offutt AFB, NE

Executive Assistant - Office of the Staff Judge Advocate

This Position Is Contingent Upon Bid Award

Location: 55th Wing Office of the Staff Judge Advocate 11 Nelson Drive, Building 302A, Suite 118 Offutt AFB, Nebraska 68113

Citizenship Requirements: Must be a U.S. Citizen.

Clearance Requirements: Possess an active security clearance Tier 3 (T3), Secret, and/or be able to obtain a Secret clearance

Type of Employment: Full-Time, 40 hours per week.

Period of Performance: Base Year, plus four (4) option years.

Total Compensation: $43.00 per hour.

Benefits Offered: Health/Dental and Vision

Paid Time Off per Year: Up to 80 hours per year, which starts accruing on the day of hire.

Sick Leave per Year: Up to 56 hours per year, which starts accruing on the day of hire.

Paid Federal Holidays: Eleven (11) Paid Federal Holidays.

Summary of Service

The Executive Assistant will support the Office of the Staff Judge Advocate with high-level executive, administrative, and legal office support by managing front-office operations, coordinating schedules and correspondence for senior legal leadership, facilitating client intake and communication, and ensuring accurate, timely handling of legal documents, records, and mission-critical workflow in a fast-paced military justice and legal services environment.

Working Hours

Executive Assistant will work Monday through Friday, between the hours of 0730-1630, excluding federal holidays. The Executive Assistant will not work more than 40 hours per week.

Qualifications

• Associate's Degree in any field.
• Be proficient in Microsoft Office Suite (Microsoft Word, Excel, PowerPoint).
• Have at least one year of experience in clerical or data entry, obtained in an office setting.
• One year of experience working in a military environment required.
• Read, understand, speak, and write English fluently to effectively communicate with customers and staff, both in person and via telephone.

Duties and Responsibilities

• Skill in applying basic principles, concepts, and practices of the occupation to perform administrative tasks in support of the 55th Wing Office of the Staff Judge Advocate.
• Demonstrate proficiency in Office Suite programs (Outlook, Excel, PowerPoint, Word, TEAMS, etc.) to support office operations and produce a variety of documents such as e-mails, letters, reports, and spreadsheets.
• Knowledge of administrative information management office practices, techniques, procedures, and military protocol guidelines.
• Maintain confidentiality regarding sensitive, strategic, and personal information with absolute discretion.
• Ability to communicate effectively, both orally and in writing, to provide information clearly.
• Serve as the primary point of contact between leadership and external agencies.
• Track deadlines, deliverables, and other matters requiring timely completion.
• Manage calendars, scheduling, and meeting coordination.
• Prepare, edit, and maintain e-mails, written correspondence, documents, reports, presentations, and briefing materials.
• Answer phone, email, and in-person inquiries.
• Attend meetings and conferences and follow-up/consult with leadership as requested.
• Handle sensitive personnel documents in accordance with applicable laws and guidance.
• Scan, upload, and maintain electronic records.
• Maintain professional partnerships with installation and community agencies.

Compensation and Benefits

• Competitive Compensation package
• Comprehensive benefits including medical, dental and vision options.
• Outstanding career growth potential.

About Us

Fidelity Partners is a Inc. 5000, USA company that provides medical, technical, logistical, and administrative services to the federal government and commercial Clients across the country. Fidelity offers competitive salaries and benefits packages.

Qualified applicants are encouraged to learn more about us at or call us at (210) 822-4005

Fidelity Partners provides equal employment without regard to race, color, religion, sex, national origin, age, disability, or in accordance with applicable federal state, and local laws (EoE).