Scheduler
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Surgical SchedulerTechlink Systems Inc. • Alexandria, VA, United States
No longer accepting applications
Surgical Scheduler
Techlink Systems Inc. • Alexandria, VA, United States
19 days ago
Job type
- Full-time
- Quick Apply
Job description
Job Title: Surgical Scheduler
Location (On-site, Remote, or Hybrid?): Alexandria, VA, (Onsite)
Contract Duration: Contract until 11/27/2026
Work Hours: 8:30am - 5pm
Job Summary
- The Surgical Scheduler is responsible for scheduling all surgical procedures and ensuring that the appropriate clinical and insurance coding information is collected for the surgery schedule.
- This role receives scheduling requests from various sources, including providers, call centers, and clinics, and schedules the procedure following established guidelines and leadership directions.
- The Surgical Scheduler plays a pivotal role in the surgical team, ensuring that all procedures are efficiently scheduled and coordinated.
- This position is vital for maintaining the smooth operation of the surgical unit, as accurate scheduling impacts everything from patient care to resource allocation.
- By effectively managing the surgery schedule, the Scheduler ensures that patients receive timely care and that the surgical team can operate efficiently.
- This role supports day-to-day operations and contributes significantly to the overall quality of healthcare delivery at Inova.
Duties and Responsibilities
- Schedules and coordinates all surgical procedures, ensuring adequate time is allocated according to the physician's historical OR time slots.
- Assesses and schedules similar surgeries on dates, times, and locations to make the most of the surgeon's availability, and increasing OR utilization and staff efficiency.
- Coordinates special equipment, instruments, and supply requests with appropriate interdepartmental OR care teams, ensuring accurate resources for each surgery.
- Resolves scheduling conflicts by developing and leveraging a strong partnership with the OR Clinical Coordinator or designee.
- Identifies and obtains missing patient information, equipment needs, CPT codes, and special requests from the physician's office for a complete and accurate surgical posting.
- Identifies and improves scheduling workflow deficiencies through collaboration with surgeons and clinical leadership, focusing on simplification, clarity, and ease of operation.
- Manages equitable and fair OR scheduling between surgeons, prioritizing patient safety, patient access, and safe working conditions.
- Represents the Surgery Service Line's excellence in care by accurately processing all surgical scheduling in a timely and professional manner.
- Identifies, collaborates, and integrates care team members which is vital to the accomplishment of the surgery, providing a smooth and unified experience for the patient.
- Coordinates care with surgeons, co-surgeons, and first assists.
- Ensures any necessary pre-operative exams/testing are completed prior to the surgery date.
- Ensures that patients are continually updated by tracking and notifying the patient of any scheduling modifications, pre-surgical appointments, or necessary peri-operative assessment.
- May perform additional duties as assigned.
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Surgical Scheduler • Alexandria, VA, United States
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