The Project Coordinator provides administrative support to the construction project team, ensuring projects run efficiently from initiation through closeout. This role is responsible for document management, communication coordination, scheduling support, and maintaining accurate project records. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
POSITION RESPONSIBILITIES:
Has a sense of urgency, and is an adaptive self-starter with the ability to work under project circumstances ranging from nearly-independent to closely-managed
Managing project documentation, and regulatory compliance.
Create and update spreadsheets and special reports for internal use
Process construction documents including subcontractor agreements
Maintain and organize all project documentation, including contracts, submittals, RFIs, change orders, and closeout documents
Ensure all project files are accurate, up-to-date, and stored in accordance with company standards
Assist in preparing and distributing project reports, meeting minutes, and correspondence
Track and log incoming and outgoing project documentation
Coordinate communication between internal teams, subcontractors, vendors, and clients
Assist with the preparation and distribution of contracts and subcontract agreements
Track certificates of insurance (COIs), lien waivers, permits, and other compliance-related documentation
Ensure required documentation is received, reviewed, and properly filed before project execution
Support project teams with data entry related to budgets, invoices, and purchase orders
Provide day-to-day administrative support to project managers and field teams
Maintain and update project tracking logs and internal reporting tools
Associate’s or Bachelor’s degree in Business Administration, Construction Management, or related field preferred
1–3 years of administrative or coordination experience, preferably in construction or a related industry
Strong organizational and time management skills with attention to detail
Proficiency in Procore, Microsoft Office (Excel, Word, Project)
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Must be authorized to work in the United States without current or future employer sponsorship
Office-based role with occasional interaction with field personnel and job sites
Standard business hours, Monday through Friday, 8:00AM - 4:30PM CST, with flexibility as project demands require
Recruiter/Agency Policy:
RWE Design Build is not accepting submissions from outside recruiters or staffing agencies for this position. Any unsolicited resumes sent to RWE Design Build or its employees will be considered the property of RWE Design Build, and no placement fees will be paid.
Project Coordinator • Downers Grove, IL, us
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