HR Administrative Assistant

Job Description

This is a remote position.

HR Administrative Assistant

Company Overview

Oates Energy is a fast-growing provider of utility submetering and billing solutions for residential and commercial properties. We help property owners recover utility costs efficiently through innovative technology, accurate billing practices, and exceptional customer support. As we continue to expand, we are seeking a highly organized and dependable HR Administrative Assistant to join our remote operations team.

Position Overview

The HR Administrative Assistant is responsible for providing administrative support to the human resources function and assisting with routine employee and recruiting-related activities. This role helps maintain accurate employee records, coordinate interviews and onboarding activities, organize HR documentation, and support day-to-day administrative processes.

The ideal candidate is professional, organized, detail-oriented, and comfortable handling confidential employee information. Strong communication skills, discretion, accuracy, and the ability to manage multiple administrative priorities are essential.

Key Responsibilities

• Provide administrative support to the human resources team
  
• Maintain and update employee records and HR information accurately
  
• Assist with employee onboarding and offboarding administrative activities
  
• Coordinate interviews, meetings, and other HR-related appointments
  
• Communicate with candidates and employees regarding routine administrative matters
  
• Assist with preparing employment-related documents and correspondence
  
• Organize and maintain electronic HR files and documentation
  
• Enter and update employee information in HR systems and databases
  
• Assist with tracking employee information, required documentation, and administrative deadlines
  
• Support recruiting activities by coordinating interview schedules and candidate communications
  
• Assist with preparing onboarding materials and coordinating new-hire documentation
  
• Respond to routine HR inquiries and direct more complex matters to the appropriate HR team member
  
• Assist with maintaining employee contact information and other personnel records
  
• Prepare basic reports, spreadsheets, and administrative summaries as requested
  
• Coordinate with managers and internal departments regarding routine HR administrative requests
  
• Maintain confidentiality of employee, candidate, payroll, and company information
  
• Follow company policies and applicable procedures for handling personnel information
  
• Assist with HR projects, process improvements, and administrative initiatives
  
• Meet established accuracy, productivity, and response-time expectations
  
• Assist with other HR and administrative responsibilities as assigned
  

Qualifications

• Previous experience in human resources, administrative support, recruiting coordination, office administration, or a related field preferred
  
• Excellent written and verbal communication skills
  
• Strong organizational and time-management abilities
  
• Strong attention to detail and accuracy
  
• Professional and dependable approach to work
  
• Ability to handle confidential information with discretion
  
• Comfortable using computers, email, spreadsheets, and web-based applications
  
• Proficiency with Microsoft Office Suite preferred
  
• Ability to manage multiple tasks, priorities, and deadlines
  
• Strong follow-up and problem-solving skills
  
• Ability to work independently in a remote environment
  
• Reliable internet connection and appropriate workspace for remote work
  
• Experience with HRIS, applicant tracking systems, payroll systems, or recruiting platforms is a plus
  
• Experience supporting employee onboarding or recruiting administration is a plus
  
• Experience in utility services, property management, billing, or operations is a plus
  
• High school diploma or equivalent required; additional HR or business education is a plus
  

What We Offer

• Competitive salary and benefits package
  
• Fully remote work environment
  
• Growth opportunities within a rapidly expanding company
  
• Collaborative team culture focused on innovation and employee success
  
• Meaningful work supporting utility efficiency and cost recovery
  

Salary

$25.00–$34.00 per hour, depending on experience and qualifications.

Benefits

• 401(k)
  
• 401(k) matching
  
• Dental insurance
  
• Health insurance
  
• Life insurance
  
• Paid time off
  
• Vision insurance
  

Requirements
Strong attention to detail and organizational skills Proficiency in Microsoft Excel and Microsoft Office Suite Excellent written and verbal communication skills Ability to manage multiple tasks and deadlines independently Experience with billing software, property management software, or utility management systems preferred