Department Coordinator IV (Academic Affairs)

Program Registrar

This position primarily serves as the "program(s) registrar" for the School of Dentistry, communicating with the UofL Registrar's Office, Bursar's Office, Office of Academic Planning and Accountability, and the Graduate School regarding students, curriculum, tuition and fees, class scheduling and faculty. Also provides faculty with support in curriculum, syllabus management, course grading and academic matters.

Essential duties and responsibilities include serving as custodian for the official academic records of all students following matriculation through degree conferral, monitoring grade rosters and processes grade changes, registering student cohorts for classes through the UofL Registrar's office, verifying the accuracy of honors and degree referrals, organizing and facilitating the Awards Program, monitoring course shell creation on Blackboard, participating in template development for syllabi, monitoring access to and faculty evaluations for course directors, ensuring that course schedules, room and faculty assignments are accurately recorded in PeopleSoft and communicated to the Registrar's Office, maintaining the course inventory for the School of Dentistry, serving as the Exam Soft Administrator, updating ULSD Bulletin and participating in team review of student handbooks, documenting all student approved leaves of absence, suspensions, withdrawals, monitoring Service Account daily, and preparing student progress promotion comm.

Preferred qualifications include being detail oriented, organized, ability to work independently, read and process information quickly, and draft correspondence and policy, good time-management skills, team player and fosters positive working relationships with other university units, accurate and quick data entry skills, prior experience involving student curriculum, student enrollment, or other student services, proficiency in Microsoft Office products: Excel, Word, and Outlook email, and experience in software/web-based platforms: PeopleSoft, CourseLeaf, Blackboard, and ExamSoft.

Target compensation maximum: $32.98

Target compensation minimum: $21.99

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.