Emergency Management Specialist

The Office of Emergency Management (A/OEM) is the Department of State organization responsible for fulfilling the Department’s responsibilities mandated by Presidential Policy Directive 40 (PPD-40), National Continuity Policy.

The Department’s Continuity programs cover the full range of threats to national security that derive from natural disasters, military and terrorist attacks, technological emergencies, or other emergencies. The Diplomatic Continuity Programs Division (A/OEM/DCP), Office of Emergency Management is responsible for developing emergency and continuity plans and programs and an appropriate state of readiness that prepare the Secretary and the Department to respond to any national security emergency.

The scope of this requirement encompasses obtaining Planning/Operations support, Facility Management, Facility Operations, and Administrative support for continuity planning services necessary for assistance in the design, development, implementation, deployment, operations, and maintenance for the Bureau’s continuity specific facility management and oversight, continuity policy preparations, continuity planning and operations, and executive administrative support. The services acquired will also include logistical program management and administrative support necessary for the preparation and update of systems and facility management documentation and related services. The tasks described below will be performed as a part of a development team including other contract and government personnel.

The objective of this requirement is to provide A/OEM/DCP with real time services for the operations, maintenance, testing, and development of facility management; Security/COMSEC program support for continuity communications operations, and program operations support for continuity operational planning that enables the Bureau of Administration and A/OEM/DCP to conduct the Department of State’s domestic emergency continuity mission.

Job Duties:

• Develop, prepare, or evaluate emergency management policies, plans, procedures, and capabilities related to the Department’s domestic emergency notification system(s), life-saving personnel accountability initiation and follow-up actions, incident monitoring activities, and other A/DOES/RP/OEM programs, as required.
• Provide technical advice on mitigation, preparedness, response, and recovery activities associated with natural, technological, and/or terrorist or accidental Chemical, Biological, Radiological, Nuclear, and Explosive (CBRNE) disasters.
• Provide expert policy oversight and program management assistance for the domestic emergency notification system(s), personnel accountability, and incident management programs, and as needed to the Department’s overseas emergency notification system program officials
• Leverage the Department’s domestic emergency notification system(s)and emergency messaging capabilities to provide rapid notification to customers and stakeholders, as required.
• Design and/or support webinar-based trainings, one-on-one improvement critiques, discussion-based sessions, tabletop exercises (TTX), and practical exercises for A/DOES/RP/OEM Duty Officers and Department of State emergency notification system elevated users throughout the continental United States. Analyze exercise results and provide input to After Action Reports (AAR).
• Provides support to the OEM 24/7 Duty Officer program to include natural, technological, and man-made events and crisis monitoring, reporting, response, senior leadership briefs, and after-action reviews.
• Assist program officials with outreach, planning, and coordination activities before, during, and after an event or incident
• Provide surge support to program officials managing crisis situations, including support to domestic incidents, task forces, and continuity activations.
• Participate in various meetings, trainings, exercises, and briefings; prepare presentations, talking points, meeting summaries, and other forms of correspondence, as required.
• Participate in drafting of papers, memos, plans, presentations, and other forms of Department correspondence to support the domestic emergency management program and continuity program.
• Research and comply with emergency management-related directives, regulations, policies, civil rights laws, standards, and guidance to facilitate decision-making and to propose new approaches to carrying out program initiatives.
• Participate in weekly team status and planning meetings to support OEM programs, policies, procedures, and events.
• Support the OEM and its mission to ensure the Department can continue to perform its essential functions under all circumstances, to include staff training on emergency notification platforms.
• Build and maintain ongoing relationships with bureau emergency notification system elevated users to ensure their personnel accountability requirements are met.
• Identify emergency notification system management and accountability capability gaps and offers solutions in the form of design strategies to ensure rapid and appropriate notification and alert procedures in a domestic emergency management context.
• Maintain situational awareness of current and emerging domestic threats from natural to man-made, report information to department leadership.
• Monitor and report on ongoing events and incidents which show potential to negatively impact domestic Department interests, facilities, and personnel.
• Collect and disseminate information from other government agency Situation Reports (SITREPS) and Spot Reports (SPOTREPS) during emergency situations to senior leadership to keep them informed of threats or issues related to the Department’s mission.
• Provides extended contingency support (i.e., 24/7 coverage) during real-world crisis situations or other National Special Security Event (NSSE) activities.
• Shall support the deployment and execution of National Continuity Programs by providing transportation, logistics, and facility setup and operations at designated alternate work locations; and may use Government vehicles solely for official OEM mission needs in accordance with FAR 102–34. 215.

Requirements

• Bachelor’s Degree or a minimum of five years of work experience in emergency management or related field (e.g., homeland security, crisis management, national security, law enforcement, military).
• Knowledge of emergency notification systems to disseminate time-sensitive information to personnel during crisis situations.
• Knowledge of federal emergency management directives, regulations, policies, laws, and standards.
• Knowledge of a wide range of qualitative and quantitative methods and procedures to conduct in-depth research, evaluate alternatives, and develop analysis of homeland security and national emergency management policies/regulation to facilitate decision-making and propose new approaches to carrying out program initiatives.
• Experience providing technical assistance relative to emergency-related programs.
• Excellent communication and presentation skills to draft papers and brief leadership.
• Works well under pressure as part of a team or independently to meet short deadlines.
• Must possess and maintain a valid U.S. state driver’s license throughout employment.
• Proficiency in Microsoft Office O365 applications.
• (Preferred) Certified Emergency Manager (CEM) or Associate Emergency Manager (AEM) credentials
• (Preferred) Completion of FEMA National Disaster & Emergency Management University courses in emergency management, emergency planning, continuity of operations, incident command, and communications
• Top-Secret clearance, with the ability to acquire Sensitive Compartmented Information (SCI) access.

Benefits

Benefits Include:

• Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental
• Matching 401K
• Short- and Long-Term Disability
• Pet Insurance
• Professional Development/Education Reimbursement
• Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Salary Compensation: $130,000-$140,000/year