Talent.com
Advocate Health
Clinical Office Assistant - Rehabilitation ServicesAdvocate Health • Milwaukee, WI, United States
No longer accepting applications
Clinical Office Assistant - Rehabilitation Services

Clinical Office Assistant - Rehabilitation Services

Advocate Health • Milwaukee, WI, United States
10 days ago
Job type
  • Full-time
Job description



Major Responsibilities:



  • Greets patients and visitors in a prompt, courteous, and helpful manner, collects insurance co-payments, and responds to routine requests for information.


  • Schedules and maintains calendar of appointments, meetings, and travel. Coordinates related administrative aspects such as agendas, site selection, food/beverage selections, audio-visual arrangements, and document preparation.


  • Schedules patients and enters information into the computer system. Coordinates patient appointments with other areas or physician offices as needed.


  • Answers and screens telephone calls, triages clinical calls and resolves problems appropriately.


  • Assembles, copies, and releases patient medical records. Works with Medical Records Department regarding requests for notes/additional information.


  • Generates basic reports, modifies/updates existing reports, and distributes reports as needed.


  • Opens, sorts, and distributes mail and department documents efficiently. Operates and maintains office equipment (fax, printer, photocopier, etc.) and may order office supplies.


  • Completes referrals, tracks, and follows up on need for re-authorizations, processes patient registration, and obtains required information.


  • May process billing/reimbursement forms and other department records. Maintains logs and reports; performs simple calculations as needed. Assists with gathering, organizing, and compiling data for reports, meetings, etc.





Licensure, Registration, and/or Certification Required:



  • None Required.





Education Required:



  • High School Graduate.





Experience Required:



  • Typically requires 1 year of experience in performing scheduling, customer service, and administrative/clerical support duties.





Knowledge, Skills & Abilities Required:



  • Ability to multi-task, route calls, greet patients, and maintain a schedule of appointments/meetings.


  • Proficient in the use of Microsoft Office (Excel, Power Point, Access and Word) or similar products, including maintaining, tracking, and entering data in a database and/or spreadsheet software.


  • Strong organizational skills and attention to detail.


  • Ability to effectively communicate (written, and verbal), build rapport, and relate to all people.


  • Ability to operate standard office equipment.





Physical Requirements and Working Conditions:



  • Ability to sit, walk, stand, bend, and lift frequently throughout the workday.


  • Must be able to occasionally lift items weighing up to 20 lbs.


  • Must have functional speech, vision, and hearing.


  • Operates all equipment necessary to perform the job.


  • Exposed to a normal office environment.





This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.


Create a job alert for this search

Clinical Office Assistant - Rehabilitation Services • Milwaukee, WI, United States

Similar jobs

COTA Certified Occupational Therapy Assistant

St. Ann Health and Rehabilitation CenterMilwaukee, WI, United States
Full-time

Ann Health and Rehabilitation Center -.Offering $3000 Sign-On Bonus + Flexible Scheduling.Certified Occupational Therapy Assistant (COTA).As a COTA you will be responsible to plan, organize, develo... Show more

 • Promoted

Rehab - Physical Therapist Assistant

Coast Medical ServicePleasant Prairie, WI, United States
Full-time

Travel Physical Therapist Assistant.Shift Details: Shift Day - 8 hours.Job Order Details: Start Date 09/14/2026 End Date 12/11/2026 Duration 13 Week(s).Client Details: City Pleasant Prairie State WI. Show more

 • Promoted

Occupational Therapy Assistant (OTA) In House (FT PT or Consistent PRN)

Evolve Therapy ServicesGreendale, WI, United States
Full-time +1

Certified Occupational Therapy Assistant.Evolve Therapy Services is a therapy management organization hiring compassionate therapists for our partner located in Greendale, WI!.Job Position: Certifi... Show more

 • Promoted

Medical Billing and Coding - Entry Level Training Program

Dreambound Inc.Somers, Wisconsin, US
Full-time

Note : This is an educational program, not a job.Successful completion of the program does not guarantee employment but will equip you with valuable skills for the healthcare job market.Looking to ... Show more

 • Promoted

Physical Therapist Assistant (55723)

Greenfield Rehabilitation AgencyUnion Grove, WI, United States
Full-time

Physical Therapist Assistant (55723).Union Grove - Union Grove, WI 53182.Join Our Team at Greenfield Rehabilitation Agency as a PRN Physical Therapist Assistant!.We invite passionate Physical Thera... Show more

 • Promoted

Rehab Aide

Aya HealthcarePleasant Prairie, WI, United States
Full-time

Under the supervision of a licensed Physical Therapist, carries out all therapeutic modalities or treatment programs planned by the Therapist.Identifies and communicates treatment programs planned ... Show more

 • Promoted

COTA Certified Occupational Therapy Assistant

Muskego Health and Rehabilitation CenterMuskego, WI, United States
Full-time

Muskego Health and Rehabilitation Center -.Offering $3000 Sign-On Bonus + Flexible Scheduling.Certified Occupational Therapy Assistant (COTA).As a COTA you will be responsible to plan, organize, de... Show more

 • Promoted

Clinic Manager

Community Medical ServicesMilwaukee, WI, United States
Full-time

Job TypeFull-timeDescriptionCommunity Medical Services (CMS) is hiring a Clinic Manager to help those suffering from addictions to opioids and other illicit substances gain access to care.By levera... Show more

 • Promoted

Travel Registered Nurse - Dialysis - $1,810 per week in Sturtevant, WI

TravelNurseSourceSturtevant, WI, US
$1,810.00 weekly
Full-time

Registered Nurse (RN) | Dialysis.TravelNurseSource is working with Openwork Health to find a qualified Dialysis RN in Sturtevant, Wisconsin, 53177!.Openwork Health Is Hiring! Let’s Chase Big Dreams... Show more

 • Promoted

Physical Therapy Assistant (PTA)

Geneis HealthcareMequon, WI, United States
Full-time +1

At Powerback, we're on a mission to improve lives.As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive.With over four decades of t... Show more

 • Promoted

Travel Physical Therapy Asst.

SymbriaMilwaukee, WI, United States
Full-time +1

Physical Therapist Assistant (PTA) Travel Team.Are you a Physical Therapist Assistant (PTA) with a desire to impact the lives of the older adult population? Join Symbria's Internal Travel Team!.Are... Show more

 • Promoted

Physical Therapy Assistant (PTA)

Powerback RehabMequon, WI, United States
Full-time +1

At Powerback, we're on a mission to improve lives.As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive.With over four decades of t... Show more

 • Promoted

Physical Therapist - Full Time

Pro VenturePleasant Prairie, WI, United States
Full-time +1

Physical Therapist - Skilled Nursing Facility.We're looking for a Physical Therapist to take on a full-time role with one of our area clients.You'll help patients move better, feel better, and stay... Show more

 • Promoted

Physical Therapist Assistant-PRN

Saint John's On the LakeMilwaukee, WI, United States
Full-time

Job Objective: Functions as a participating team member who assists the professional physical therapist in resident related activities, performing such procedures in accordance with planned program... Show more

 • Promoted

Assistant Clinical Director (Remote - BCBA Required)

POPs TherapeuticsMilwaukee, WI, United States
Remote
Full-time

Position :Assistant Clinical Director (Remote - BCBA Required)Salary :$60,000 / yearLocation :RemoteWe are looking for a highly skilled Board Certified Behavior Analyst (BCBA) to join our leadershi... Show more

 • Promoted

RN - Clinic

Getmed StaffingPleasant Prairie, WI, United States
Full-time

Travel Profession: RN Specialty: Clinic Shift: 8H Days Start Date: 10/05/2026 End Date: 01/04/2027 Duration: 13 Week(s) City: Pleasant Prairie State: WI. Show more

 • Promoted

Assistant Dental Office Manager

Aspen DentalMilwaukee, WI, United States
Full-time

Assistant Dental Office Manager.At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO).Our best-in-c... Show more

 • Promoted

Office Assistant III- Human Services

Ozaukee CountyPort Washington, WI, United States
Full-time +1

Full- Time, Non- Exempt PositionPay Range: $22.Job Post Closing Date: 3/31/2026Job Summary:The Office Assistant III provides administrative support for the Department of Human Services.Essential Fu... Show more

 • Promoted

Senior Clinic Supervisor

InBloom Autism ServicesMequon, WI, United States
Full-time

OverviewThe role of the Senior Clinical Supervisor (BCBA) is to plan, develop, and monitor behavioral treatment plans implemented by the RBT's for clients diagnosed with Autism Spectrum Disorders (... Show more

 • Promoted

Physical Therapy Assistant (PTA)

Genesis HealthcareMequon, WI, United States
Full-time +1

At Powerback, we're on a mission to improve lives.As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential t... Show more