Administrative & Communications Intern PATH (Tuscon, Arizona)

Administrative & Communications Intern PATH

The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole personmind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University's mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description

Location: Tucson, Arizona

Position Type: Part-Time Internship

About PATH

PATH exists to provide radical accompaniment, opportunity, and formation for scholars on their journey through college and toward spiritual and personal fulfillment. We partner with schools and families from 6th grade through degree completion to enable complete student flourishing.

Role Overview

The Administrative & Communications Intern supports the PATH Tucson Program by managing digital outreach, streamlining stakeholder communications, and executing vital operational tasks. This position is ideal for a detail-oriented student seeking hands-on experience in non-profit management, educational programming, graphic design, or marketing.

Key Responsibilities

A. Digital Marketing & Content Creation

• Social Media Management: Lead the PATH Instagram account, including content creation, post scheduling, and community engagement (~2 hrs/week).
• Graphic Design: Create promotional materials, flyers, and digital slides for students and families using Canva and other design tools (~12 hrs/week).

B. Stakeholder Engagement & Student Outreach

• Automated Communications: Build and manage Slate drip campaigns, designing and scheduling emails tailored to specific stakeholder groups (~1 hr/week).
• Student Tracking & Follow-Up: Monitor student completion trackers and issue regular task reminders via official email or phone channels (~30 mins/week).
• Cohort Updates: Curate and design bi-monthly "GPS Level" newsletters and web updates featuring relevant resources for Middle School, High School, and College/Career cohorts.

C. Operations & Event Logistics

• Event Planning Support: Research potential venues, solicit catering menus, and secure non-profit rate discounts for programmatic events.
• Data & Administrative Support: Compile regional school and college academic calendars, manage data entry projects, and process periodic expense reports.
• On-Site Execution: Assist with event logistics, including guest check-in, materials setup (name tags, agendas), and event photography.
• Perform other program support duties as assigned.

Schedule & Time Commitment

• Standard Schedule: 57 hours per week
• Peak Periods: Up to 10 hours per week during major events and summer preparation
• Flexibility: Hours are flexible, with mandatory on-site attendance required for select Tucson events.

Qualifications

• Communication: Strong written communication skills for newsletters and professional email etiquette for outreach.
• Technical Skills: Familiarity with Instagram and Canva. Experience with Slate or other CRM/Email marketing tools is a plus (or a willingness to learn).
• Organization: Ability to track deadlines for multiple student cohorts and manage periodic tasks independently.
• Advocacy for Equity: A passion for supporting students through the PATH program.

Additional Information

Compensation: $18.00/hour

This position will be accepting applications until September 4, 2026; however, it is subject to be re-opened on a rolling basis to identify the most qualified candidate for the role.

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.