Project Coordinator

Project Coordinator

We are seeking a detail-oriented Project Coordinator to support Project Managers, Construction Managers, and Project Engineers within a fast-paced construction environment. This role is responsible for providing administrative and operational support throughout the project lifecycle, ensuring projects are delivered accurately, efficiently, and on schedule.

Key Responsibilities

• Manage project documentation, including subcontracts, change orders, purchase orders, and submittals.
• Support project accounting functions by processing subcontractor pay applications, vendor invoices, client billings, and payment inquiries.
• Coordinate communication among project teams and stakeholders.
• Maintain digital drawings, standard operating procedures (SOPs), and vendor compliance records.
• Prepare project closeout packages and substantial completion documentation.
• Attend project meetings and assist with documentation, follow-up items, and administrative support.
• Track and process prevailing wage documentation, certified payroll, and exemption certificates.
• Communicate project updates and information to internal teams and stakeholders.
• Ensure client needs are met in a timely and cost-effective manner.
• Identify opportunities for process improvements and support operational efficiency.
• Maintain accurate project records and ensure documentation quality and consistency.

Qualifications

• Minimum of 1 year of Project Coordinator or Project Administrator experience within the construction industry.
• Experience supporting project teams and managing construction-related documentation.
• Proficiency with Microsoft Office Suite, including strong Excel skills.
• Experience utilizing BlueBeam for construction documents and drawings.
• Familiarity with subcontracts, purchase orders, change orders, submittals, and invoicing processes.
• Strong organizational, communication, and multitasking skills.
• High attention to detail with strong problem-solving abilities.
• Ability to collaborate effectively with multiple departments and project stakeholders.

Preferred Experience

• Supporting Project Managers, Construction Managers, and Project Engineers.
• Construction project accounting, including vendor invoices, client billings, and subcontractor pay applications.
• Prevailing wage documentation and certified payroll processing.
• Construction document control and project closeout documentation.

Work Environment

This is a full-time, office-based position supporting construction projects across multiple business units. The role requires strong collaboration, attention to detail, and the ability to manage multiple priorities while working with project teams, vendors, and clients.

If you have construction project coordination, project administration, document control, or project accounting, we'd love to hear from you.

This is a Contract to Hire position based out of Olathe, KS.

The pay range for this position is $25.00 - $31.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available; Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off/Leave (PTO, Vacation or Sick Leave).

This is a fully onsite position in Olathe, KS.

This position is anticipated to close on Sep 7, 2026.

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.