IT Purchasing and Contract Coordinator

IT Purchasing And Contract Coordinator

The first review of applications will be on Monday, August 31, 2026. This position is assigned to the Department of Innovation and Technology (DoIT) Purchasing Team, which performs tasks related to formal purchasing, contract negotiation, and coordinating and processing IT-related purchases Citywide. An IT Purchasing and Contract Coordinator performs difficult professional-level tasks associated with formal purchasing, contract negotiations, software licensing, asset management, and administration for IT projects and programs. The duties of this class include: developing the scope and specifications for minor to complex Information Technology projects with the customers and technical subject matter experts (SMEs) assigned to the project; drafting and reviewing Requests for Bids (RFB), Requests for Proposals (RFP), and Requests for Information (RFI); drafting, reviewing, and comparing vendor documents; evaluating proposals and bids; drafting, editing, negotiating, reviewing, interpreting, and clarifying contract provisions, legal requirements, terms, conditions, specifications, and quotations; awarding or recommending contracts; monitoring contract expenditures; monitoring software licenses and enterprise software contracts/agreements for compliance with license terms and for strategic planning purposes; responding to inquiries in regards to the legal and technical criteria for the contract award decisions; writing Council Reports and attending Council Study Sessions and regular Council Sessions, as assigned, to answer any questions or concerns; and performing related duties as required. Ensures all work is done in alignment with City and DoIT long-term strategies. The IT Purchasing and Contract Coordinator is expected to exercise considerable initiative and independence in managing the formal purchasing and contract administration duties of DoIT. An employee in this class is involved in complex bid and contract negotiations that require a broad knowledge of IT applications, infrastructure and equipment, public procurement and contract laws, federal and state regulations, City Charter, City Purchasing, and legal guidelines to maintain compliance. The IT Purchasing and Contract Coordinator may review the work of others in order to ensure compliance with standard operating procedures, federal and state regulations, City Charter, City Purchasing, and legal guidelines. This class is supervised by an IT Manager or above, administrative supervisor, or supervisor designee who reviews work through one-on-one meetings, written correspondence, team meetings, written reports, and interactions with others to ensure that overall quality results are achieved. This class is FLSA exempt-administrative.

The ideal candidate will have strong experience in formal purchasing and contract negotiation for technology-related projectssoftware licenses, hardware acquisition, and system solutionspreferably in a public procurement setting. Experience serving as a procurement liaison between an IT department and a centralized purchasing office is desirable, including developing project scope and specifications with customers and technical SMEs, drafting and reviewing RFBs, RFPs, and RFIs, evaluating proposals and bids, and negotiating vendor contracts. The candidate should be skilled in monitoring contract expenditures and license compliance, responding to contract award inquiries, researching historical and current procurement information, writing Council Reports, and coordinating purchasing package submittals. Experience gathering requirements and quotes, creating purchase orders, tracking deliveries, processing invoices, and managing procurement credit cards with monthly reconciliation is preferred, along with familiarity with Asset Management best practices and broad knowledge of IT applications, infrastructure, and procurement/contract law. The candidate must ensure compliance with federal, state, and City regulations; communicate effectively at all levels of the organization; and manage competing priorities while delivering detailed, accurate work products. Proficiency in Microsoft Office is required, and experience with an ERP financial system (CGI Advantage) is highly desirable. A collaborative, customer-focused team player who works well with peers, vendors, and partners is essential.

Employee Values: All employees of the City of Mesa are expected to uphold and exhibit the City's shared employee values of Knowledge, Respect, and Integrity. Minimum Qualifications Required. Any combination of training, education, and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in Purchasing, Public or Business Administration, or related field. Considerable (3 - 5 years) professional-level experience involving procurement of equipment and services, and contract administration with a formalized purchasing program (preferably municipal). Preferred/Desirable Qualifications. IT procurement and contract administration, license compliance management, and/or asset management experience is preferred. College-level coursework in purchasing, public procurement, financial accounting, business or contractual law, or computer technology related subjects are highly desirable. Professional certification as a Certified Technology Procurement Executive (CTPE) or Certified Professional Contracts Manager (CPCM) is also highly desirable.