Elite Realty Partners, Inc. is a top-producing independent brokerage in Miramar, FL, and we're hiring a full-time, in-office Real Estate Administrative Assistant & Agent Services Coordinator to serve as the operational heartbeat of our office. You'll be the primary point of contact for our agents, run our CRM and client follow-up, keep transactions and compliance on track, and drive the communication, marketing, and events that keep our brokerage moving. We're looking for someone highly organized and proactive who follows through independently, communicates with confidence on the phone, works fluently with technology, and manages multiple priorities with ease. If you take pride in creating order, supporting a busy team, and owning your work from start to finish, apply today.
Compensation:
$19 - $22.50 hourly
Responsibilities:
Act as the primary point of contact for our agents: greet clients, answer and route office and cell calls, and deliver Elite-level service to agents, buyers, sellers, and lenders
Follow up with agents daily and keep the agent status log accurate and current
Own our CRM: call, text, email, and follow up with leads to convert; categorize contacts as cold, warm, hot, buyer, seller, or group; and build pipelines, smart plans, property alerts, and email campaigns
Schedule buyer consultations, listing appointments, and confirmations, and handle post-closing follow-up and closed-client checklists
Conduct daily compliance audits and follow up on commission status alongside agents, the Transaction Coordinator, and accounting
Manage the weekly newsletter and brokerage communications across the Facebook private group, CRM/BoldTrail, email, and WhatsApp, and spotlight agent wins (closings, listings, commission tier, birthdays) on social media
Design and distribute print and digital marketing materials, and assist with open house prep including signage, MLS sheets, and property boost
Coordinate quarterly training and brokerage events with the Broker and preferred partners, and post everything to the calendar, SkySlope, and newsletter
Keep the office running: weekly supply inventory and monthly restocking for the Miramar and Davie offices, plus Elite merchandise ordering and fulfillment
Qualifications:
1+ years in real estate operations, brokerage administration, or a fast-paced office coordinator role preferred
An active Florida real estate license is a plus, not required
High school diploma or equivalent required
Highly organized with strong follow-through: finishes what they start without being chased
Confident and professional on the phone, with excellent written and verbal communication
Strong with technology: comfortable with CRMs (BoldTrail a plus), email marketing tools like Constant Contact, Google Workspace, and Microsoft Word, Excel, and PowerPoint
Able to manage multiple priorities and deadlines at once with accuracy and discretion
Dependable, full-time, in-office presence in Miramar
About Company
Elite Realty Partners, Inc. is a top-producing independent real estate brokerage based in Miramar, FL, with more than 100 agents serving clients across Florida and Georgia. Founded in 2019, we've grown into one of South Florida's most dynamic brokerages, surpassing $925 million in documented sales while staying rooted in culture, service, and agent success. Our team runs on excellence, accountability, and genuine care for our agents and clients. When you join Elite, you join a brokerage that invests in its people and expects the same commitment in return.
Real Estate Administrative Assistant - Agent Services Coordinator • Miramar, FL, US
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